HR Coordinator Position Summary
The HR Coordinator provides administrative and operational support for human resources functions including employee onboarding, HR system maintenance, employee inquiries, benefits support, and light payroll assistance.
This role serves as the first point of contact for routine HR questions and helps ensure timely communication, accurate employee records, and efficient HR processes across the organization.
Key Responsibilities Employee Support & HR Inbox Management
- Serve as first point of contact for routine HR questions.
- Monitor HR inbox and respond to employee inquiries in a timely manner.
- Acknowledge employee requests within established response timelines.
- Answer general questions related to PTO, benefits, policies, and HR processes.
- Escalate complex or sensitive matters to HR leadership as appropriate.
Onboarding & Offboarding
- Coordinate onboarding for new hires.
- Ensure completion of new hire paperwork and required documentation.
- Assist with background checks, I-9 verification, and onboarding checklists.
- Support offboarding process including final paperwork and system updates.
- Maintain accurate employee files and records.
PTO & Timekeeping Support
- Assist employees with PTO balance questions and corrections.
- Monitor PTO accruals within Paycom.
- Support auditing of PTO requests for accuracy and policy alignment.
- Coordinate with HR/payroll for corrections when needed.
Light Payroll Support (Administrative Only)
- Assist with payroll preparation tasks such as data entry verification.
- Review timecards for completeness and flag discrepancies.
- Support submission of payroll changes (pay codes, adjustments) to HR leadership or payroll processor.
- Assist in resolving basic payroll questions by directing employees to correct resources or escalating issues.
(Note: This role does not own or run payroll processing.)
HR Systems & Administration
- Maintain employee data in HRIS system (Paycom).
- Perform routine audits for data accuracy.
- Assist with HR reporting and documentation.
- Support benefits enrollment and qualifying life event processing.
General HR Support
- Maintain confidentiality of employee information at all times.
- Assist with employment verifications.
- Track required documentation (licenses, certifications if applicable).
- Support HR projects and process improvements.
Required Qualifications
- 1–3 years of experience in HR or administrative support.
- Strong communication and organizational skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with HR systems (Paycom preferred).
Preferred Qualifications
- Experience in healthcare or clinical practice environment.
- Exposure to HR processes such as onboarding, PTO tracking, or benefits.
- Customer service or employee-facing administrative experience.
Pay: $29.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
