TRAINING COORDINATION:
Coordinates all professional development opportunities hosted by the Gateway Region YMCA’s leadership development department and serves as a system administrator for the Learning Hub, the YMCA of USA’s national learning management system. Responsibilities include:
- Creating regional training events within the Learning Hub system as well as top-to-bottom oversight of said trainings including but not limited to supporting enrollments, closing classes in the system, updating registrations or course details, etc.
- Collaborating with the Regional Training and Employee Experience Manager to coordinate Y-USA training opportunities
- Serving as the Gateway Region YMCA Learning Champion
- Communicating the availability of training opportunities
- Preparing training materials
- Ordering lunch for trainer(s) and session attendees
- Managing the set-up and tear-down of training rooms
STAFF SATISFACTION AND ENGAGEMENT:
Manages the association’s staff satisfaction and engagement evaluation initiatives and serves as a system administrator for Qualtrics, the YMCA’s chosen survey software system. Responsibilities include:
- Maintaining an updated staff survey timeline throughout the year
- Designing surveys in collaboration with Association leadership
- Creating personalized reports and dashboards for key stakeholders
- Distributing surveys in accordance with the timeline
- Improving staff participation rates in the survey(s)
NEW EMPLOYEE ORIENTATION:
Coordinates and facilitates monthly new employee orientations for full-time employees and supports branch leaders in managing new employee orientation for part-time employees. Will have administrative access to UKG. Responsibilities include:
- Managing invitee lists and event communications
- Preparing training materials
- Ordering lunch for attendees and orientation leader(s)
- Managing the set-up and tear-down of the orientation space
- Educating new employees on the history, mission, and organization of the Y
- Providing new employees with access to specific benefits (i.e., LinkedIn Learning, LINK, Learning Hub)
- Maintaining updated records of orientation attendees in UKG
ASSOCIATION COMMUNICATIONS:
Designs, edits, and produces the leadership development department’s bi-monthly newsletter, Training Tuesday, as an administrator in Hub Spot. Responsibilities include:
- Researching upcoming leadership trends and opportunities in the local area as well as YMCA-specific events posted in LINK and the Learning Hub
- Providing suggestions for how employees can grow their career
- Encouraging employees to engage in mentorship and networking conversations
- Highlighting upcoming training sessions, workshops, and networking events at the local, regional, and national level
- Providing instructions on how to access specific professional development opportunities
Connecting employees with the YMCA’s movement, mission, and cause
LINKEDIN LEARNING:
Serves as the system administrator for LinkedIn Learning for the region. Responsibilities include:
- Managing the distribution of LinkedIn Learning licenses by adding and removing new and terminated employees to the system
- Promoting the use of LinkedIn Learning by Gateway Region Y employees
- Forwarding meaningful content to Gateway employees
- Creating custom learning pathways and collections to support staff development at multiple levels
ALL STAFF MEETINGS:
Assists the Senior Director of Learning & Engagement with the planning and execution of the biannual All Staff Conference. Responsibilities include
- Scheduling committee planning meeting
- Coordinating vendor contracts
- Designing itineraries
- Preparing materials and/or gathering supplies
- Assisting in event set-up and tear-down
- Ensuring vendor and speaker payments are paid on time
- Organizing receipts and tracking expenses
Performs all other duties as assigned.
