Key Responsibilities
Onboarding & Offboarding
- Coordinate full onboarding process for new hires, including:
o offer letters and documentation
o I-9 completion
o orientation scheduling
- Process employee terminations and ensure proper documentation is completed
- Ensure timely and accurate entry of new hires, transfers, and status changes in HR systems
Employee Records & HR Administration
- Maintain accurate and confidential employee personnel files
- Update HRIS systems with employee changes (promotions, transfers, pay changes, terminations)
- Assist with employment verification requests
- Support audits and compliance reporting as needed
Recruiting & Staffing Support
- Post open positions and manage job boards
- Schedule interviews and coordinate communication between candidates and hiring managers
- Track applicant status and maintain recruiting records
- Support high-volume hourly recruiting needs across store locations
Payroll & Timekeeping Support
- Assist store leadership with timekeeping corrections and approvals
- Monitor attendance, PTO, and schedule compliance
- Support payroll preparation by ensuring accurate employee data
- Partner with Payroll to resolve discrepancies and employee inquiries
Employee Relations, Culture & Retention
- Support HR leadership in fostering a positive, inclusive, and performance-driven company culture
- Assist with employee engagement initiatives, recognition programs, and internal communications
- Help identify early indicators of turnover and support retention efforts across store locations
- Partner with HR leadership on employee feedback, concerns, and workplace climate issues
- Support documentation and follow-up for employee relations matters in a fair and consistent manner
- Promote company values and ensure consistent communication of policies and expectations
- Assist in onboarding experiences that strengthen employee connection, engagement, and long-term retention
Safety & Store Support
- Assist with store safety walk-throughs and basic compliance checks
- Support PPE compliance and uniform distribution tracking
- Communicate safety concerns to HR leadership and store management
Qualifications
- High school diploma or equivalent
- Minimum 2 years of administrative, HR, or office support experience
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to handle confidential information
- Bilingual (English/Spanish) strongly preferred
Key Competencies
- Employee engagement and culture building mindset
- Strong communication skills
- Time management and organization
- Customer service orientation
- Confidentiality and professionalism
- Ability to work in a fast-paced environment
Working Conditions
- Office-based role within a grocery store environment
- Regular interaction with store team members
- Occasional walking through operational departments (meat, bakery, kitchen, etc.) with varying temperatures
- May require occasional travel to store locations for onboarding support
- Flexible schedule, including occasional weekends as needed
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
