Administrative Support:
- Provides high-level administrative assistance to the Senior (Sr.) Director of TAPS and three Associate
Directors, including calendar management, meeting coordination, and preparation of confidential
reports and correspondence.
- Manages routine and non-routine tasks that support the daily operations of TAPS.
- Assists in preparing presentations, reports, and documentation for leadership meetings.
- Ensures that time and leave are reported timely and accurately as required for UF Payroll deadlines.
- Assists the BA-HR office in preparing all documents for leave of absences.
Operational Support
- Assists with managing validator lists for gate systems and runs monthly report on validations.
- Assists with managing office supply inventory, ordering items as needed.
- Assists with Preview and represents TAPS with campus events.
- Manages the TAPS website, periodically verifying current information and posting website updates.
- Tracks and logs departmental complaints/inquiries to ensure timely responses and closeout.
Personnel Responsibilities:
- Acts as liaison between TAPS and the Business Affairs | Construction, Facilities & Real Estate Human Resources (BA | CFRE HR) office.
department.
- Assists the BA | CFRE HR office in competing all personnel-related actions, including posting new
positions for hire, updating position descriptions, new hire paperwork, separations, Family and Medical Leave Act (FMLA) actions,
and leave administration.
- Manages user log-ins for TAPS employees on various software platforms.
- Assigns training for new hires within TAPS, tracks completion.
- Maintains current general knowledge of UF personnel policies and procedures.
Additional duties as assigned.
Valid FL Driver's License is Required.
NORMAL WORK SCHEDULE:
Monday - Friday, 8am - 5pm
40 Hours per week
