Job Overview
We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication across departments. Your energetic approach and attention to detail will help drive productivity and foster a professional environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to the success of our organization.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings with precision and efficiency
- Handle incoming calls using multi-line phone systems, directing inquiries with professionalism and courtesy
- Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace productivity software
- Maintain accurate records through data entry, filing, and updating spreadsheets for various projects and administrative tasks
- Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping with QuickBooks or similar software
- Serve as front desk receptionist by greeting visitors, managing phone communication, and providing excellent customer service
- Assist with office management duties such as supply ordering, document organization, and ensuring a tidy workspace
Requirements
- Proven experience in office administration or executive support roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong computer literacy including familiarity with bookkeeping software like QuickBooks and technical proficiency in office productivity tools
- Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems and client communication
- Bilingual abilities are highly desirable to support diverse client interactions
- Previous experience as a personal assistant or medical/dental receptionist is a plus but not required
- Ability to handle confidential information discreetly while maintaining high levels of accuracy in proofreading and document management
- Demonstrated time management skills with the capacity to multitask efficiently across various responsibilities
Join us as an Executive Assistant where your energetic attitude and detailed-oriented approach will make a meaningful impact. We value dedicated professionals eager to grow their career in a supportive environment that recognizes your contributions.
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- Employee assistance program
- Paid time off
- Professional development assistance
Work Location: In person
