Job Overview
Join the Solar Industries Team!
At Solar Industries, we're more than a manufacturer—we're a family-owned and operated company with a long-standing reputation for producing quality skylights, windows, and doors. With both retail and wholesale divisions serving customers nationwide, we're continuing to grow and are looking for an organized, detail-oriented Payroll Assistant / HR Onboarding Specialist to join our Human Resources team.
If you're passionate about creating a positive employee experience, enjoy working in a fast-paced environment, and have a strong background in payroll and HR administration, we'd love to hear from you.
Position Overview
As our Payroll Assistant / HR Onboarding Specialist, you'll play a key role in supporting employees from their very first day. You'll coordinate onboarding activities, assist with payroll processing, maintain employee records, and ensure compliance with federal and state employment regulations. This position is ideal for someone who thrives on organization, values accuracy, and enjoys helping others.
What You'll Do
New Hire Onboarding & HR Support
· Coordinate and process all new hire paperwork, ensuring employment, tax, and legal documents are completed accurately and maintained in compliance with company policies and applicable laws. Lead new hire orientation sessions, introducing employees to our culture, policies, procedures, and benefits.
· Partner with IT and department managers to ensure new employees have the equipment, system access, and workspace ready before their first day.
· Serve as the primary HR contact for new employees during their first 90 days, providing guidance and answering questions to help ensure a successful transition.
· Support recruiting efforts by posting job openings, scheduling interviews, preparing offer letters, and coordinating start dates.
· Assist with workers' compensation administration, including filing, tracking, and maintaining workplace injury and claim records.
· Maintain employee personnel files and HR records in accordance with company policies and legal requirements.
· Support additional payroll and human resources initiatives as needed.
Payroll Administration
· Assist with payroll preparation by reviewing time records, processing new hires, employment status changes, and ensuring payroll information is complete and accurate.
· Respond promptly and professionally to employee questions regarding payroll, timekeeping, and HR matters.
· Generate payroll reports to support bi-weekly payroll processing, audits, tax filings, and management reporting.
· Maintain accurate records for Paid Time Off (PTO), sick leave, and other employee leave balances.
Qualifications and Requirements
· Bilingual in English and Spanish (required).
· 2–3 years of experience in high-volume payroll administration and HR onboarding.
· Working knowledge of federal, state, and local payroll laws, wage and hour regulations, and employment compliance, including the Fair Labor Standards Act (FLSA).
· Experience with payroll systems and HRIS platforms. UKG Ready a plus.
· Strong proficiency in Microsoft Office, especially Excel.
· Exceptional organizational skills with outstanding attention to detail.
· Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
· Strong communication, interpersonal, and customer service skills.
· Ability to maintain strict confidentiality with sensitive employee and payroll information.
· Self-motivated team player who can work both independently and collaboratively.
· Comfortable supporting a workforce of more than 600 employees across five states.
Why Join Solar Industries?
At Solar Industries, our employees are the foundation of our success. We offer the opportunity to work with a supportive team in a stable, growing company where your contributions make a meaningful impact. If you're looking for a role that combines payroll, HR, and employee engagement in a dynamic environment, we'd love to meet you.
Apply today and become part of the Solar Industries family!
Benefits
- Paid Vacation
- 401k with up to 4% employer match/ immediate 100% investment
- Great Medical plans including free dental, vision, term life & Short-Term Disability
- Holiday Pay
- Sick Pay
Physical Demands and Work Environment
While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands to finger-handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. This job uses a computer, calculator, phone, copier, printer, and scanner. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
General office work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning; noise level is usually low to medium, occasional lifting of up to 20 lbs.
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
