Overview: The City of Boston's Office of Human Resources (OHR) partners with internal City departments to attract and develop a diverse, qualified, and productive workforce to serve Boston's residents. Additionally, OHR manages a school-year and summer jobs program for Boston youth ages 14 to 18. Key Duties and Responsibilities: Main Job Tasks and Responsibilities: - Answer phones and transfer calls to the appropriate staff member. - Take and distribute accurate messages.
- Greet the public and clients, directing them to the correct staff member. - Coordinate messenger and courier services. - Receive, sort, and distribute incoming mail. - Monitor incoming emails and answer or forward them as required.
- Prepare outgoing mail for distribution. - Fax, scan, and copy documents. - Maintain office filing and storage systems. - Update and maintain databases, such as mailing lists, contact lists, and client information.
- Retrieve information when requested. - Update and maintain internal staff contact lists. - Coordinate and maintain staff administrative records, such as staff parking, staff phones, and company credit cards. - Type documents, reports, and correspondence.
- Organize travel arrangements for staff. - Coordinate and organize appointments and meetings. - Assist with event planning and implementation. - Monitor and maintain office supplies.
- Ensure office equipment is properly maintained and serviced. - Perform work-related errands as requested, such as going to the post office and bank. - Keep the office area clean and tidy. The Ideal Candidate for this Job: Candidates interested in participating in this program should: - Be professional - Be punctual - Be able to follow directions - Be capable of completing assigned tasks
