JOB To perform and support a variety of semi-skilled accounting and payroll duties in a diverse municipal setting as well as licensing, permitting, cash and deposit transactions and utility billing support. To assist the Human Resources Manager with human resources activities, including employee records maintenance. To support other departments and staff by assisting with customer inquiries and service. EXAMPLE OF DUTIES
Essential Functions of this Position (Generally up to 60% of the time annually)
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Perform technical, highly detailed payroll functions for the City. Oversee the processing of various payroll functions. Process employee change information and benefit maintenance.
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Assist with quarterly and annual reporting requirements, such as 941s and W-2 processing, under the direction of the Assistant Finance Director.
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Safeguard and maintain the confidentiality of sensitive payroll, financial, and employment information, including Social Security numbers, wages, benefits enrollments, tax and deduction data, and other confidential records, in compliance with applicable laws, policies, and internal controls.
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Assist with accounting work as needed, utility billing support and reports on financial transactions. Under direction, this position will independently perform the preparation and assembly of periodic reports that may require financial analysis or interpretation.
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Respond to phone calls, customers, mail, inquiries and complaints from the general public; respond to sensitive requests for information and assistance; refer inquiries as appropriate; aid other departments as needed.
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Oversee the administrative and recordkeeping aspects of the various business licenses, deposits, commuter parking permits and files, city cemetery deeds, files and statements, and various miscellaneous invoicing needs.
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Perform timely processing of payments received online.
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Participate in the preparation of daily bank deposit.
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Provides clerical and back-up support to other departments as needed.
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Assist in maintaining all employee and human resources records.
Essential Functions of this Position (Generally up to 30% of the annually)
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Coordinate annual Records Disposal efforts.
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Prepare paperwork associated with the filing of Liens and Memorandums of Judgement.
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Assist in the identification and resolution of receipt errors.
Other Functions of this Position (Generally up to 10% of the annually)
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Maintain petty cash account.
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Prepare and coordinate publication of the Annual Treasurer’s Report.
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Assist in responses to various FOIA requests.
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Complete requests for verifications of employment of current and past employees.
Essential Safety Responsibilities and Duties of All Employees
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Become familiar with and adhere to all City and Department safety and security policies/procedures.
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Report all potential hazards, accidents and injuries consistent with City policy and procedure.
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Immediately report all unsafe conditions and acts to a supervisor.
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Recommend improvements to safety and security practices.
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Obey and adhere to all work safety rules and practices.
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Complete assigned safety training.
SUPPLEMENTAL INFORMATION Take the next step and apply! The Payroll and Finance Specialist career opportunity will be open until filled.
