FSCI, a division of PSI, has an exciting opportunity for full-time Administrative Assistant to join our Elgin, IL corporate office team. FSCI is a highly respected third-party building, fire and life safety code plan review and consulting company, providing services for more than 200 clients, including municipalities, fire departments and private companies, across North America. Please feel free to visit our website to learn more about FSCI at www.firesafetyfsci.com.
We offer employees a competitive salary and comprehensive benefits package.
Ø Health/Vision/Dental Insurance
Ø Aflac
Ø Credit Union
Ø Flex Spending
Ø 401K Retirement Plan
Ø Short-term/Long-term Disability
Ø AD&D and Life Insurance
Ø PTO time after 3 months
Ø Sick time after 3 months
We are an equal opportunity employer committed to compliance in all respects with all applicable federal and state laws.
Pay Range – Depending on Qualifications: Starting from $20.66 to $25.43 per hour
Responsibilities: Main responsibilities include, but are not limited to:
· Edit inspection reports for accuracy, formatting, grammar, and completeness.
· Request and collect required contractor documentation, including Records of Completion, Letters of Compliance, and Contractor Material & Test Certificates.
· Distribute completed inspection reports to clients and contractors.
· Prepare final inspection reports once all required documentation has been received.
· Maintain and update the Inspection Log.
· Submit requests for inspection invoice processing to supervisors.
· Dispatch inspection reports from FastField to inspectors.
· Learn and utilize the FastField program to perform master edits and maintain report templates.
· Perform as-built checkups to verify documentation and project records.
· Answer incoming telephone calls and provide professional assistance to clients and customers.
· Receive and process incoming plan review packages in accordance with municipal information sheet requirements.
· Provide backup support to other inspection staff members, including scheduling and administrative tasks.
Requirements:
· Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
· Excellent verbal and written communication skills.
· Strong proofreading and attention-to-detail skills.
· Excellent customer service and interpersonal skills.
· Ability to lift and handle large drawings weighing up to approximately 20 pounds.
· Thrive in a fast-paced environment while effectively managing multiple priorities.
· Strong team player with the ability to collaborate effectively with others.
Pay: $20.66 - $25.43 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
