OFFICE MANAGER — DRAPER PAINTING COMPANY
LOCATION: DRAPER, UTAH
POSITION: FULL-TIME
Draper Painting Company is one of Utah’s growing commercial and residential painting contractors. We are looking for a highly organized, dependable, and proactive Office Manager to help manage the administrative side of our growing company and keep day-to-day operations running smoothly.
This position will work closely with company ownership and project management and will play an important role in helping Draper Painting continue to grow.
KEY RESPONSIBILITIES
- Manage day-to-day office and administrative operations
- Answer and manage incoming calls, emails, and customer inquiries
- Schedule appointments, estimates, and project-related meetings
- Maintain customer, project, subcontractor, and vendor records
- Prepare and send proposals, contracts, invoices, and other company documents
- Assist with accounts receivable and follow up on outstanding invoices
- Assist with accounts payable and vendor/subcontractor documentation
- Maintain and organize project files and required paperwork
- Collect and maintain subcontractor agreements, W-9s, insurance certificates, crew rosters, and other compliance documents
- Assist with scheduling and communication between customers, project management, subcontractors, and ownership
- Maintain accurate information within company CRM and administrative systems
- Assist with QuickBooks bookkeeping and financial organization
- Track deposits, payments, invoices, and project documentation
- Assist ownership with reports and administrative tasks
- Help develop and maintain organized office systems and processes as the company grows
QUALIFICATIONS
- Strong organizational and communication skills
- Detail-oriented and able to manage multiple priorities
- Professional and dependable
- Comfortable communicating with customers, contractors, vendors, and employees
- Experience with office administration or office management preferred
- QuickBooks experience strongly preferred
- Comfortable with computers, email, spreadsheets, cloud-based software, and CRM systems
- Construction or service-business experience is a plus
- Ability to work independently and take ownership of responsibilities
- Strong problem-solving skills and willingness to learn
WHAT WE’RE LOOKING FOR
WE ARE LOOKING FOR SOMEONE WHO DOES MORE THAN SIMPLY COMPLETE ASSIGNED ADMINISTRATIVE TASKS. THE RIGHT PERSON WILL TAKE OWNERSHIP OF THE OFFICE, IDENTIFY THINGS THAT NEED ATTENTION, CREATE ORGANIZATION, FOLLOW UP WITHOUT BEING ASKED, AND HELP BUILD SYSTEMS THAT ALLOW DRAPER PAINTING COMPANY TO CONTINUE GROWING.
ABOUT DRAPER PAINTING COMPANY
Draper Painting Company is a Utah-based painting contractor serving commercial and residential clients throughout the state. We are focused on providing professional project management, consistent communication, high-quality workmanship, and a dependable experience for our customers and construction partners.
As the company continues to grow, this position has the opportunity to grow with it and take on increasing responsibility within the organization.
TO APPLY:
SEND YOUR RESUME AND A SHORT INTRODUCTION TO [email protected].
Pay: $25.00 - $29.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
