Graduate Coordinator (Multiple Positions)
Posting Number req26297
Department CALS Career & Acad Svcs
Department Website Link CALES
Location Tucson Campus
Address 1140 E South Campus Dr., Tucson, AZ 85721 USA
Position Highlights
The Graduate Coordinator works with Directors of Graduates, Academic Unit Heads and Graduate Faculty to support the College of Agriculture, Life & Environmental Sciences (CALES) graduate programs with recruitment, applications, orientation, and various other activities throughout the academic year. The Graduate Coordinator also helps their assigned graduate programs in guiding graduate students in successfully integrating into the institution's environment and thriving academically. Graduate Coordinators will also liaise with CALES and the Graduate College to ensure College and University level policies are considered and to ensure alignment with strategies and policies.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Academic Year Duties and Responsibilities:
Oversees GradPath activities.
Schedules meetings and required examinations as needed.
Works with graduate faculty advisors to track graduate student progress and coursework.
Provides support to students with course planning and enrollment transactions, as needed.
Collects graduate students annual reports and career conversations.
Helps promote professional development activities offered through the university.
Participates in the process of assigning assistantships, waivers, and scholarships with the Director of Graduate Studies (DGS), Academic Unit Head (AUH), and Business Office.
Liaises with the Graduate College.
Year-Round Duties and Responsibilities:
Facilitates student success by referring students to appropriate support services and communicating with DGS and graduate faculty.
Attends graduate program committee meetings.
Works with DGS and AUH to review and update the Graduate Handbook and other program resources (e.g., Graduate Student D2L, website).
Attends meetings and trainings in CALES or the Graduate College when appropriate.
Assist with graduate program assessment.
Provides catalog maintenance and/or room and course scheduling as needed.
Graduate Recruitment:
Contributes to the generation of marketing materials and email campaigns for the graduate program.
In collaboration with the Director of Graduate Studies and Academic Unit Head, promotes the assigned graduate programs at recruitment events on campus.
Helps direct and, when applicable, respond to recruitment related inquiries from graduate students.
Helps plan in person prospective student visits (e.g., travel arrangements, meetings, and social activities).
Graduate Application Process:
Helps direct and, when applicable, respond to application related inquiries from graduate students.
Manages GradApp according to program needs.
Coordinates application status and sending of acceptance/offer letters.
Graduate Student Onboarding:
Leads or co-leads the new graduate student orientation.
Introduces students to the graduate program (i.e., handbook, procedures, GradApp, etc) and college and university level resources.
Reminds research and teaching assistants to complete all required training.
Knowledge, Skills, and Abilities (KSAs):
Knowledge of University of Arizona systems including UAccess and GradPath, or similar systems.
Strong written and oral communication skills.
Ability to work within a team and communicate with that team.
Strong time management and planning skills.
Demonstrated effectiveness in organizing training and social events.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
Master's degree related to the academic program in higher education and related fields preferred.
Previous experience as an academic advisor or graduate coordinator preferred.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Student Services
Benefits Eligible Yes - Full Benefits
Rate of Pay $47,356 - $59,195
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 6
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC2
Job Family Student Services Admin
Job Function Student Services
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 3
Target Hire Date 8/3/2026
Expected End Date
Contact Information for Candidates Zelieann Craig
[email protected]
Open Date 7/14/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
[email protected].
