Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative functions, fostering a productive workplace, and providing exceptional support to staff and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating an efficient office atmosphere. As Office Manager, you will be the backbone of our administrative team, driving productivity and maintaining a welcoming, well-managed space that promotes success.
Duties
- Oversee all office operations, including managing supplies, equipment, and facility maintenance to ensure a seamless work environment
- Coordinate front desk activities such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Manage calendar scheduling, appointment setting, and calendar management for executives and team members using productivity software like Microsoft Office and Google Workspace
- Handle data entry, filing, proofreading, and document management with high accuracy to support administrative workflows
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping
- Provide excellent customer service by addressing inquiries promptly and supporting client interactions in a professional manner
- Assist with special projects such as event planning or office organization initiatives to enhance overall productivity and workplace morale
Requirements
- Proven experience in office management or administrative roles with strong clerical experience and office experience
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and familiarity with productivity software
- Technical proficiency with multi-line phone systems, data entry tools, and basic bookkeeping applications like QuickBooks
- Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Excellent communication skills with strong phone etiquette; bilingual abilities are a plus for supporting diverse teams or clients
- Prior experience as a front desk receptionist or medical/dental receptionist is advantageous
- Personal assistant experience or background in customer support roles will be highly valued
Join us as an Office Manager and become an integral part of a vibrant team dedicated to operational excellence! We are committed to fostering an inclusive environment where your skills can shine while supporting our mission of delivering outstanding service. This paid position offers an exciting opportunity to develop your career in automotive collision repair industry while making a meaningful impact every day.
Pay: From $25.00 per hour
Benefits:
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person
