Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and proficient in managing multiple tasks efficiently. You will serve as the first point of contact for visitors and clients, while also handling essential office functions that keep our workplace running seamlessly. Your positive attitude and strong organizational skills will contribute significantly to our professional environment and client satisfaction.
Duties
- Greet visitors, clients, and vendors warmly, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries to appropriate staff members with professionalism and courtesy
- Maintain a clean, organized front desk area and ensure all reception areas are welcoming and professional
- Handle data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets
- Schedule appointments, manage calendars, and coordinate meetings efficiently using calendar management tools
- Support client communication through email correspondence, phone support, and follow-up activities using strong phone etiquette
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing or expense tracking when needed
- Perform clerical tasks including copying, scanning, faxing documents, and maintaining accurate records
- Provide general administrative support to team members to enhance overall productivity and organization
Qualifications
- Proven experience in an office environment or as a front desk receptionist with strong clerical skills
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry software
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Exceptional communication skills both verbally and in writing.
- Experience managing multi-line phone systems with professional phone etiquette
- Familiarity with QuickBooks or similar accounting software is preferred
- Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times
- Previous experience in customer service or client communication roles is highly desirable
- Ability to work independently while also collaborating effectively within a team environment
Join us in delivering outstanding administrative support that keeps our organization vibrant and efficient! We value energetic individuals who thrive on organization, communication, and providing exceptional service. This paid position offers an exciting opportunity to develop your skills while contributing to a positive workplace culture.
Pay: $17.00 - $19.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
