About The Family Center/La Familia
Since 1995, TFC/LF has served as Larimer County’s only early childhood and family resource centers. Now one of 32 family resource centers in the state, TFC/LF provides high quality early childhood education (ECE) to more than 75 children whose parents work and attend school, extensive crisis and family strengthening services as well as leadership and policy opportunities to more than 500 families annually. With more than 60% of the staff at TFC/LF being bilingual, TFC/LF is a trusted and safe place for Latinx families and is looked to by the Fort Collins and surrounding community as a leader in racial equity work.
The Family Center/La Familia is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race, sex, sexual orientation, gender identity, ancestry, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law.
Mission, Vision, and Values
Working alongside diverse families we provide high quality childcare and supportive services, with an emphasis on cultural attunement with the Latinx community. This work is done with an explicit vision of creating a community in which all families are safe, supported, and thriving. Our six core values are; Trust - Inspiring confidence and mutual respect creates a foundation for reliable support and good stewardship. Compassion - Every person has inherent dignity and is worthy of respect and empathy. Diversity – Non dominant cultures, identities, perspectives, and experiences are celebrated, embraced, and inform direction. Equity - The structural, cultural, and relational inequities experienced by oppressed groups must be courageously recognized and dismantled. Inclusion - All people feel welcome, valued, and empowered to contribute to, and participate in, community. Love - Loving, healthy relationships are critical for children in the first five years of life and benefit the child, the family, and the entire community.
Position Description
The Operations Assistant will support the Development Director and Operations Director with daily office tasks to promote efficiency for the organization. This position may also serve as a backup for the Bilingual Programs Assistant in their absence. This position will need to communicate effectively with community, staff and the board of directors.
Supervisor: Operations Director
Classification: Part Time, 20 hours per week, Non-Exempt, Hourly
Starting Wage: $19.00 per hour
ESSENTIAL JOB RESPONSIBILITIES:
Donor and Event Support
· Accurately enter incoming donations into the donor database
· Pull donor lists based on requested criteria
· Assist in creating and mailing donor thank you letters and tax receipts in a timely manner
· Assist in creating flyers, posters, and social media posts
· Provide support prior to, during, and after fundraising event; including, but not limited to; organizing auction items, recording attendee information, set up and clean up, sending thank you letters
Financial and HR Support
· Complete monthly bank and credit card reconciliations
· Create files for newly hired staff
· Audit staff files annually to ensure accurate and up-to-date policies and documents are signed, as well as ensuring any training requirements are met
· Enter data for children and staff in the Procare childcare database
· Regularly file new financial and staff documents per organizational systems
General Administrative Support
· Make copies, fax, scan, send emails, and file paperwork as directed
· Attend occasional after-hours meetings as assigned e.g. staff meetings, agency events etc.
· Always maintain confidentiality of organization and client data
· Cross-train with the Bilingual Programs Assistant for occasional front desk coverage or support
Assist with other assigned duties and tasks as deemed necessary and relevant to the position.
QUALIFICATIONS AND SKILLS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Also must pass a state and federal background check.
General Skills
· Knowledge and commitment to the mission, vision, and values of The Family Center/La Familia and demonstrates behaviors that are consistent with our values
· Understanding of racism, oppression, liberation and commitment to ongoing learning about their dynamics in working with families, particularly families of color
· Passion for social justice, leadership development, education, and advocacy
· Strong communication ability, written and spoken
· Ability to manage multiple tasks and to develop solutions to problems with limited supervision
· Ability to establish and maintain effective working relationships with a diverse team of staff, as well as various internal and external stakeholders
· Be flexible and open to change and unexpected circumstances as they arise
Experience
· Knowledge and understanding of data entry and basic financial principles
· Knowledge and understanding of social media and basic graphic design programs
· 1-2 years of experience working in an office or similar setting
Education
· High School Diploma or GED
Language Ability
· Ability to read, analyze, and interpret business documents, and technical procedures
· Ability to write reports, business correspondence, and procedure manuals
· Ability to effectively present information and respond to questions
· Transparent, open, and positive communication
· Positive relationships and collaboration with the Latinx community. Trusted and respected by the community
· Ability to communicate clearly about issues that impact the Latinx community (health topics, resident rights, housing, economic opportunity, barriers to equity...)
· Written and spoken bilingual fluency in English/Spanish, native Spanish speaker preferred
Financial and Math Ability
· Ability to record and calculate outreach efforts and program attendance
· Ability to review, understand, and follow basic equations and tables for program eligibility
Computer Skills
· To perform this job successfully, an individual should have strong knowledge of Word Processing software; Spreadsheet software; Internet software; including but not limited to; Word, Excel, Outlook, PowerPoint, Mail Merges, social media platforms, and database management
Physical Demands
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and hear.
EMPLOYEE BENEFITS:
· Paid sick time to begin accrual immediately upon hire
· Paid holidays, including the week between Christmas and New Year’s
· Flexible work schedules
· Retirement plan contributions available
Pay: From $19.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Retirement plan
People with a criminal record are encouraged to apply
Work Location: In person
