Superior Foods International (SFI) is a global manufacturer, importer, and distributor of frozen fruits, vegetables, and value-added frozen meals for the retail, industrial, club, and foodservice markets. We take pride in connecting farm to family for the benefit of all. We are a growing company and an essential employer.
SFI is seeking an Administrative Coordinator to join our Operations team in our Watsonville headquarters. This position provides administrative support to teams across the company, coordinates office activities and appearance, and oversees the day-to-day activities of front desk operations.
Key Responsibilities:
Office Management (25%)
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Maintains overall office cleanliness, sanitization, and organization in common areas, conference rooms, and supply rooms, and decorates office for holidays.
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Manages relationship with cleaning service and obtains quotes for additional office and cleaning services as needed.
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Maintains appropriate inventory of office and janitorial supplies, sources cost effective vendors, and orders new items as needed, being mindful of company's sustainability initiatives.
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Assists in planning, set up, and clean up for onsite client and employee events.
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Creates shipping labels for FedEx, DHL, and other outgoing packages as needed.
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Maintains a safe work environment in compliance with OSHA, food safety, and CTPAT requirements.
Administrative Support (65%)
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Provides ongoing administrative support to various departments, including creating documents, running reports, data entry, reconciliation, and paperwork tracking.
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Manages internal processes such as Certificates of Insurance for suppliers and customers.
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Completes project work and ad hoc support for programs and events, such as trade show registration, creating new hire folders, ordering/distributing employee holiday gifts, and ordering flowers for employee life events.
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Serves as designated onsite Notary Public.
Front Desk Management (10%):
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Creates a positive and welcoming office environment for employees and visitors.
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Answers light phones, welcomes guests, and manages conference rooms.
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Sorts and distributes incoming mail and packages.
Required Skills and Experience:
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High school diploma or equivalent and 2+ years related experience
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Bilingual proficiency in English and Spanish preferred
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Basic to intermediate proficiency in Outlook, Excel, PowerPoint, and Word
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Strong written and verbal communication skills
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Organized, detail oriented, self-starter with the ability to multitask and work effectively with conflicting priorities and deadlines
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Positive attitude, customer service mindset, and willingness to do whatever needs to be done
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Personable and welcoming with an innate sense of integrity, confidentiality, discretion, and tact
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Ability to work effectively with a variety of personalities with a strong team spirit; sense of humor a plus
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Ability to work standard hours of 7:45 am - 4:30/5:00 pm Monday - Friday and infrequent evening or weekend hours; as the sole contributor in this role, reliable attendance is a must
About Us:
Superior Foods is based in Watsonville, in the heart of the fertile Central California coast. We are a global supplier of frozen fruits, vegetables, and value-added frozen foods for the retail, industrial, club, and foodservice markets. Our supply base spans more than 25 countries and gives us the advantage of staggered growing seasons, geographical diversification, and access to reliable supply.
Our company's purpose is to use business as a force for good and to significantly and sustainably improve the lives and well-being of the people within our communities. We are leaders in social responsibility and are dedicated to the reciprocal success of everyone we touch.
Our staff is comprised of 72 (and growing) passionate, talented, self-driven, empowered, and diverse employees. Over the past two decades, we have built a culture that is authentic, purpose driven, personal, and dynamic. Our core values center around a foundation of trust, transparency, and credibility, which has been instrumental to our long-term success.
If you are a talented Administrative Coordinator and embrace SFI's core values of trust, reliability, integrity, food safety, innovation, and community, we'd love to hear from you! Visit our website at www.SuperiorFoods.com to apply.
