JOB
Under the direction of the Institutional Grants Development Director, the Pre-Award Grants Coordinator coordinates the development and submission of competitive grant proposals to secure external funding from federal, state, and local government agencies, as well as private and corporate foundations. This position also supports collaborative funding opportunities with external grant recipients seeking to collaborate with the college. The Pre-Award Grants Coordinator researches grant funding opportunities, identifies alignment between funder priorities and institutional needs, and collaborates with internal departments to develop proposals. Responsibilities include gathering and analyzing data, writing proposals, coordinating supporting documentation, and ensuring all submissions comply with funders’ guidelines, deadlines, and application requirements. The role also cultivates and maintains relationships with external partners to support collaboration, project development, and successful proposal submissions.
Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.
When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.
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Cover Letter
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Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.
EXAMPLE OF DUTIES
Grant Coordination/Development
Researches, evaluates and coordinates grant eligibility processes including submission of letters of intent and applications
Researches and evaluates opportunities to obtain grant awards and investigates specific areas of interest on behalf of college programs and services; including following up with staff as appropriate and keeping college programs informed of grant opportunities
Collaborates with departments college-wide to develop grant applications that support college goals; including understanding their needs and matching them with grant opportunities
Coordinates the grant application process with college departments
Attends, coordinates and facilitates meetings with stakeholders as needed to support efficient and effective development of grant applications
Ensures that grant applications have been approved by the appropriate parties within the college (i.e. program office, Business Services, etc.)
Ensures grant applications, budgets, and attachments are high-quality, complete, and filed before submittal deadlines
Schedule or facilitate project meetings
Create project status presentations for delivery to customers or project personnel
Submit project deliverables to clients, ensuring adherence to quality standards
Serves as resource for grant writing; synthesizing input from multiple sources to develop and edit written content meeting grant requirements
Fosters relationships and contacts with college departments, federal, state, foundation, and corporate funders
Explores grant partnerships with other institutions and community partners when appropriate
Supports college efforts in responding to Request for Proposals for providing or receiving Contracts for Services similar to grants
Follows detailed record keeping process that allows compliance and strengthens institutional knowledge
Assists with post award negotiations with funders and implementation follow up
Grants Strategy Development
Develops strategy to secure alternative funding that supports the college mission and analyzes associated competitive position and risks
Develops and recommends procedures, guidelines, and practices for grant activities
Researches community and regional data using U.S. Census Bureau, Quality info, American FactFinder, and other data sources
Maintains database system to research, develop and store comprehensive grant information
Grant Budget, Personnel & Compliance Oversight
Creates funder and college compliant budgets with project managers and grants accountant
Helps create budgets, working with Business Services to ensure compliance with grant and college requirements
Assign duties or responsibilities to project personnel, including part time or consultant staff, monitors the performance of project team members to provide performance feedback
Provides and supports program managers with information on maintaining compliance with grant requirements
Other Functions
Institutional Expectations
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Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
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Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
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Embraces, understands and uses appropriate technology tools to accomplish job functions
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Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices
SUPPLEMENTAL INFORMATION
SCHEDULE & MODALITY
Regular remote/hybrid work is not a feature of this position. At the supervisor's discretion, exemptions may be made for special projects or responsibilities requiring periodic needed focus time.
TERMS OF EMPLOYMENT
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This is a 100%, 12-month classified assignment at the 18 pay rate
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This position has a 6-month probationary period
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All positions at Chemeketa are required to be available for work onsite as requested by the college.
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Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
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This position may require the use of your personal vehicle for transportation between campus locations
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If requested, requires the provision of official transcripts upon hire
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Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
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Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
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Providing false information will result in rejection of an application, employment offer or dismissal
PHYSICAL REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.
For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
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One of the following:
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MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
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Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
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Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
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In addition to one of the above documents, Disabled Veterans must also submit one of the following:
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A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
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Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
- Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
PUBLIC SERVICE LOAN FORGIVENESS
Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
LEGAL COMPLIANCE
Chemeketa Community College prohibits unlawful discrimination based on the following:
Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.
Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.
504/ADA Coordinator for Students
For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276
Section 504/ADA Coordinator for Employees
For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537
Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.
All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.
Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600.
To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.399.2537 or email [email protected].
