My Village Learning Center is seeking a highly organized, detail-oriented Administrative Assistant/Program Coordinator to support the Center Director with the daily administrative operations of our licensed childcare center.
This position is ideal for someone who enjoys working in a fast-paced environment, has excellent customer service skills, and takes pride in keeping systems organized and running efficiently.
Responsibilities
· Answer phones and greet families in a professional and welcoming manner.
· Assist with enrollment packets and new family onboarding.
· Maintain children’s files and ensure documentation is complete and organized.
· Scan, upload, and file licensing and program documents.
· Prepare paperwork for state licensing visits and accreditation.
· Assist with attendance records and daily reports.
· Monitor office supplies and place orders as needed.
· Prepare newsletters, flyers, and parent communications.
· Schedule meetings and maintain calendars.
· Assist with data entry and recordkeeping.
· Support family events and special programs.
· Help organize staff training materials and personnel files.
· Perform other administrative duties as assigned by the Center Director.
Qualifications
· High school diploma or GED required (Associate’s degree preferred).
· Previous administrative or office experience required.
· Experience in a childcare, school, or educational setting is preferred.
· Strong computer skills, including Microsoft Word, Excel, and Google Workspace.
· Excellent written and verbal communication skills.
· Strong organizational skills with great attention to detail.
· Ability to multitask and prioritize responsibilities.
· Professional appearance and positive attitude.
· Must successfully pass all required Maryland childcare background clearances.
We Are Looking For Someone Who Is:
· Friendly and welcoming to families
· Highly organized
· Self-motivated
· Dependable
· Confidential and trustworthy
· A team player with excellent customer service skills
· Comfortable working in a fast-paced childcare environment
Pay: $18.00 - $22.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Experience:
- Administrative: 1 year (Preferred)
Work Location: In person
