About TrimRx
TrimRx is redefining what responsible healthcare looks like in the GLP-1 space. While much of the market optimizes for speed and volume, we optimize for outcomes - owning the experience after the prescription and designing care that works in real life.
Internally, this commitment shows up in how we build our team: with clarity, accountability, and systems that support people to do their best work without unnecessary friction or ambiguity. TrimRx is committed to building a thoughtful, people-first organization as it scales. We are in an early stage of formalizing internal systems, policies, and workflows to support sustainable growth and a positive employee experience.
Role Overview
The Receptionist & Administrative Coordinator serves as the operational hub of the TrimRx office experience. This role is responsible for maintaining a highly organized, welcoming, and efficient environment that enables teams to operate smoothly and effectively day-to-day.
You will own front desk operations, office coordination, travel logistics, expense administration, and workplace support functions that ensure employees, visitors, and leadership experience a seamless operational environment. This role requires exceptional organization, attention to detail, discretion, and responsiveness.
This is not simply a receptionist role. It is a highly trusted administrative position for someone who thrives in fast-moving environments, anticipates needs proactively, and takes pride in operational reliability and execution quality. This role reports directly to the Director of People and Culture and works closely with leadership and cross-functional teams across the organization.
Key Responsibilities
Front Desk and Workplace Experience
- Serve as the first point of contact for visitors, vendors, and incoming communications
- Maintain a professional, organized, and welcoming office environment
- Manage office access, deliveries, mail, and package coordination
- Coordinate conference room scheduling and office readiness for meetings
- Ensure common areas, kitchen spaces, and reception areas remain organized and fully stocked
Office Operations and Administrative Support
- Manage office supply inventory and place recurring restocking orders
- Coordinate refrigerator, kitchen, and snack/beverage inventory management
- Support leadership and team members with scheduling, calendar coordination, and administrative tasks
- Assist with company events, internal meetings, and operational logistics
- Maintain organized records, documentation, and administrative systems
Travel Coordination
- Manage business travel planning for team members and leadership
- Coordinate flights, hotels, transportation, and itinerary preparation
- Ensure travel arrangements align with company policies and operational timelines
- Handle travel changes, cancellations, and scheduling adjustments as needed
Expense Management
- Manage employee expense reimbursement workflows
- Collect, organize, and maintain receipts and supporting documentation
- Assist with invoice coordination and vendor communication
Required
- 3+ years of experience in administrative, receptionist, office coordination, or workplace operations roles
- Proficiency with Google Workspace, Microsoft Office, calendar management, and expense tools
- Strong organizational and multitasking capabilities with high attention to detail
- Excellent verbal and written communication skills
- Ability to manage sensitive information with discretion and professionalism
- High operational follow-through with a proactive, solutions-oriented approach
Preferred
- Experience supporting fast-paced startup or high-growth environments
- Experience coordinating executive or team travel logistics
- Familiarity with expense reimbursement platforms (such as Expensify, Ramp, or Brex) and vendor coordination workflows
What Success Looks Like
- Office Readiness & Organization: Maintaining a consistently organized, fully stocked, and operationally efficient office environment
- Administrative Responsiveness: Timely handling of scheduling, travel coordination, reimbursements, and operational requests
- Travel Coordination Accuracy: Minimal travel disruptions, booking errors, or missed logistics
- Expense Processing Reliability: Accurate and timely reimbursement and documentation workflows
- Team Experience Quality: Positive internal feedback regarding office operations, responsiveness, and workplace support
- Operational Ownership: Ability to proactively identify and solve administrative or operational gaps before escalation is required
Pay: $65,000.00 - $75,000.00 per year
Benefits:
Language:
Work Location: In person
