The Assistant Project Manager plays a crucial role in supporting the Project Manager with assigned projects, ensuring that quality control standards, safety, and company policies and procedures are met. This position will demonstrate a positive attitude, excels in maintaining outstanding customer satisfaction, and approaches project challenges with high ethical standards. The Assistant Project Manager will work collaboratively with team members to foster skill development, share valuable insights, and contribute to the company's overall success.
KEY RESPONSIBILITIES
General Professional Standards and Leadership:
- Exhibit a positive attitude in all professional interactions.
- Maintain and enhance customer satisfaction.
- Resolve project issues ethically and efficiently.
- Ensure quality control surpasses industry standards.
- Comply with company policy manual and safety policies.
- Support team skill development and share expertise across the company.
- Collaborate effectively within a team environment.
- Recognize and celebrate team members for outstanding performance.
- Attend corporate meetings and training programs.
Duties and Responsibilities:
- Assist in estimating processes for specific projects, client relationships, or technical expertise.
- Attend and support business association events as identified by Beckstrom.
- Engage with industry associations through teaching, speaking, or support opportunities.
- Maintain and develop business-to-business contacts with key customers.
Pre-Construction:
- Assume project management responsibilities during the hand-off meeting from Estimating.
- Review estimates, contracts, specifications, and schedules thoroughly.
- Prepare job information sheets for VP review and develop "Foreman Job Book" for field team.
- Lead project kick-off meetings with field Superintendent/Foreman.
- Establish and submit schedules of values and change order values.
- Negotiate major buy packages and subcontracts.
Production and Auditing:
- Maintain organized job folders and logs for RFIs and change orders.
- Conduct buyouts for subcontracts, major purchases, and materials.
- Prepare and review submittals and shop drawings promptly.
- Monitor job status, including hours, dollars, and equipment usage.
- Document and coordinate prefabricated opportunities.
- Prepare and submit monthly billings and attend Work In Progress meetings.
- Ensure project milestones and completion dates are met.
- Conduct weekly project site visits and review resource needs.
- Analyze and approve project invoices, ensuring accurate cost codes.
- Manage multiple projects effectively and ensure additional work is authorized.
- Track and communicate project changes and RFIs to the field team.
- Maintain accurate Timberline logs for RFIs, change requests, and submittals.
- Submit weekly 2-week look-ahead schedules to the VP of Construction.
Close-Out:
- Prepare and submit project closeout documents at substantial completion.
- Participate in post-construction meetings and provide feedback to estimating and field leadership.
- Review and document lessons learned for continuous improvement.
- Perform other duties as assigned.
PREFERRED QUALIFICATIONS
- 1-3 years of experience in the construction industry.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Excellent analytical skills and ability to solve problems.
- Self-starter and ability to work in a team.
- Ability to understand, interpret, and implement plans, specifications, and other contract documents.
- Proficiency in Microsoft Office Suites, Procore, and other project management software and tools.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Knowledge of industry standards, safety protocols, and compliance requirements.
- Experience with Timberline software is a plus.
A successful candidate must pass a pre-employment drug test and background check.
PHYSICAL JOB DEMANDS AND WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, drive, kneel, reach, bend, climb, touch and grasp, handle, or feel objects, tools, or controls. The employee must occasionally lift and/or move up to 25 pounds. Special vision abilities required by this job include close vision, depth and peripheral vision, and the ability to adjust focus.
The above statements are intended to describe the general nature and level of work being performed by the individuals assigned to this position and are not intended to be exhaustive of all duties, responsibilities, knowledge, skills, abilities, physical job demands and working conditions.
