JOB
This position coordinates routine office functions of a collegiate athletic department and carries out functional responsibilities that support office operations within the department. This position also produces a variety of documents, reports, schedules, and forms and ensures all related files are maintained efficiently.
Classification: Non-Affiliated Hourly
Staff Duration: Part-Time 12 months; Up to 29 hours per week. Occasional weekend availability may be required.
EXAMPLE OF DUTIES
- Coordinate daily operations of the athletics office, providing customer service and administrative support in person, by phone, and through online communication.
-
Maintain departmental records, files, and compliance documentation, ensuring accuracy and adherence to NJCAA regulations, institutional policies, and reporting requirements.
-
Coordinate athletic program administration, including sport records, official documents, game contracts, rosters, certificates, and end-of-season recognition materials.
-
Support game-day and event operations, preparing game materials, assisting with home and away contests, and coordinating with opposing institutions and departmental staff.
-
Process departmental financial transactions, including purchase orders, invoices, work orders, meal vouchers, and other operational expenditures.
-
Coordinate team travel and transportation logistics, including overnight trips, championship travel, vehicle scheduling, and related arrangements.
-
Assist with personnel and student worker administration, supporting hiring processes, monitoring schedules, and ensuring adherence to established procedures.
-
Maintain athletic equipment, uniforms, facilities, and inventory records, including team gear, lockers, locks, and fitness center operations.
-
Provide support for athletic and recreational programs, including intramural activities, special events, and departmental initiatives.
-
Other duties as assigned.
SUPPLEMENTAL INFORMATION
- Bachelor’s Degree.
-
Demonstrated proficiency with a database system (Ellucian Colleague or similar).
-
One year of prior experience working in an athletic department.
