SUMMARY:
We're looking for a proactive, detail-oriented
Administrative Coordinator to support our local Operations team. In this role, you'll help keep things running smoothly by assisting with hiring, onboarding, payroll, scheduling, and general office tasks. If you’re organized, dependable, and ready to contribute to a growing company, this could be the perfect fit.
KEY RESPONSIBILITIES:
- Works with the management team to identify staffing needs
- Participates in recruitment efforts such as coordinating job fairs, posting job ads, organizing resumes, applications, and scheduling interviews
- Tracks onboarding progress and assists new hires in completing their onboarding activities.
- Works with HR to ensure timely completion of I9s.
- Reviews employee timecards and submits payroll, ensuring each employee’s time is correct and coded correctly in conjunction with department leads.
- Organizes/coordinates meetings as needed.
- Audits timesheets and reports discrepancies.
- Assists employees with open enrollment activities and is familiar with benefit offerings.
- Prepares and mails outgoing packages and mailings
- Monitors and orders inventory of office supplies
- Maintains the confidentiality of all data entrusted to this position
REQUIREMENTS:
- 1-2 years of experience working in a general business office role
- Basic knowledge of employment laws
- Must be dependable, able to follow instructions, and be open to feedback
- Proficient with Microsoft Office Suite
- Basic knowledge of spreadsheets, including data entry, sorting & filtering, page set-up and printing
- Excellent organizational skills and attention to detail
- Flexibility and ability to effectively function in a changing environment with a rapidly growing company
