JOB The authorized level of the position is Departmental Contracts Specialist. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties.
Salary Range: Compensation adjustments shall be made in accordance with the applicable established collective bargaining agreement, policy and procedure, or executive order.
Departmental Contracts Specialist, SR-22: $5,527.00 - $6,728.00 per month
Professional Worker III, SR-20: $5,107.00 - $6,221.00 per month
Professional Trainee II, SR-18: $4,725.00 - $5,753.00 per month
Professional Trainee I, SR-16: $4,368.00 - $5,314.00 per month
EXAMPLE OF DUTIES
- Reviews and analyzes contracts and associated documents for compliance and consistency with applicable State laws, rules, regulations, policies and other requirements.
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Recommends and prepares needed revisions to contracts and guides program personnel in making such changes.
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Conducts research and develops special contracts for the Director's Office and/or the Administrative Services Office.
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Coordinates and monitors the various steps and processes necessary for the development and execution of contracts with program staff, the Administrative Services Office, the Director's Office, the Attorney General's Office, the Department of Accounting and General Services and contractors.
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Serves as departmental liaison with the Attorney General's Office regarding contracts.
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Provides research services, advice and technical assistance to program staff on contractual matters.
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Trains program staff involved in preparing, negotiating or managing contracts regarding proper procedures.
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Provides assistance in developing grant proposals and associated documents.
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Monitors grants to assure that all financial and other reports are prepared and submitted in a timely manner.
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Assists in reviewing and evaluating request for changes in contractual provisions, extension of time and similar matters arising subsequent to contract execution.
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Conducts investigation into these matters as necessary.
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Keeps abreast of latest changes and developments in contract laws, legal opinions and other pertinent practices.
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Prepares correspondence and reports.
SUPPLEMENTAL INFORMATION
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:
A copy of the applicant’s TA History Report or equivalent system-generated report;
A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
Copies of the applicant’s signed SF-10 Forms.
Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.
Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
