We are seeking a detail‑oriented and highly organized Payroll & HR Coordinator to join our team. This position plays a key role in ensuring accurate payroll processing, full Prevailing Wage compliance, and providing day‑to‑day support across the Human Resources function. If you enjoy a mix of payroll, compliance, and hands‑on HR work, this role offers a great blend of responsibilities.
Payroll Administration
- Process weekly payroll with accuracy and confidentiality
- Audit timecards and resolve discrepancies with supervisors
- Maintain payroll records for new hires, terminations, pay adjustments, and deductions
- Ensure compliance with federal, state, and local wage and hour laws
- Prepare payroll reports for HR and Finance
Payroll Tax Responsibilities
- Complete weekly payroll tax submissions
- Prepare and file quarterly payroll tax reports (e.g., Form 941, state wage reports)
- Manage year‑end payroll tax activities including W‑2 processing and reconciliation
- Maintain accurate tax documentation and ensure timely filings
Prevailing Wage Compliance
- Manage Prevailing Wage requirements from start to finish
- Prepare and submit certified payroll reports
- Verify correct worker classifications and wage rates
- Maintain documentation for audits and agency reporting
HR Support
- Assist with onboarding including new‑hire paperwork and I‑9 verification
- Maintain employee files and HRIS data integrity
- Support benefits administration and open enrollment
- Assist with recruitment tasks such as posting jobs and scheduling interviews
- Respond to employee questions regarding payroll, benefits, and HR policies
- Support HR projects, audits, and compliance initiatives
What We’re Looking For
Required
- 2+ years of experience in payroll, HR support, or a related administrative role
- Strong understanding of wage and hour laws
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Ability to maintain confidentiality and handle sensitive information
- Strong communication and customer‑service skills
Preferred
- Experience with Prevailing Wage or Certified Payroll
- Experience with HRIS or payroll systems
- Background in construction, property management, or similar industries
Join us in this exciting new role where your expertise will directly contribute to the smooth functioning of our organization’s payroll and HR operations!
Pay: $29.00 - $33.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Work Location: In person
