Part-Time Office Manager / Bookkeeper
Low Voltage & Audio/Video Company (Small Team – 6 Employees)
Compensation: $24–$30/hour, based on experience
Estimated Time Commitment: 25 – 35 hours per week (flexible schedule)
Position Summary
The Part-Time Office Manager / Bookkeeper supports the daily administrative and financial operations of a small low-voltage and A/V contracting business. This role is responsible for keeping the office organized, ensuring accurate bookkeeping, supporting field technicians, and assisting ownership with day-to-day business needs. The position is hands-on, detail-oriented, and essential to keeping the company running smoothly.
Office Administration & Support
- Answer phone calls, emails, and customer inquiries in a professional manner (typically service calls come through our service@intellitech email or phone)
- Manage general office tasks including filing, document organization, and correspondence
- Order office and basic job-related supplies as needed
- Assist ownership with administrative duties and coordination tasks
- Maintain company records including insurance certificates, licenses, and vendor information
- Support employee onboarding paperwork and basic HR records
- Finalize employee handbook and present to existing and new employees
Bookkeeping & Financial Tasks
- Enter and categorize expenses, receipts, and transactions in QuickBooks
- Reconcile bank and credit card accounts on a regular basis
- Create and send customer invoices for service calls and complete work; work closely with the Project Manager, especially on service calls, to know when to send invoices
- Track accounts receivable and follow up on outstanding invoices directly with customers
- Enter vendor bills and manage accounts payable
- Assist with payroll processing by organizing time sheets and job hours
- Prepare basic quarterly financial reports for ownership
- Coordinate with the company CPA/bookkeeper as needed
- Review company credit card billing against vendor invoices for accuracy
- Help ensure jobs are billed accurately and on time
- Maintain purchase records for equipment such as cameras, AV gear, cabling, and racks
- Improve simple processes for invoicing, scheduling, and recordkeeping
Pay: $24.00 - $30.00 per hour
Work Location: Hybrid remote in Troy, MI 48083
