Job Summary
We are seeking a dynamic and detail-oriented Information Management Specialist to lead the organization, preservation, and security of vital records and information assets. In this role, you will develop and implement comprehensive information management strategies that ensure regulatory compliance, enhance data accessibility, and uphold the highest standards of record integrity. Your expertise will drive efficient document handling, archival processing, and information governance across multiple platforms, empowering our organization to operate seamlessly and securely. This is an exciting opportunity for a proactive professional passionate about managing information systems and supporting organizational excellence.
Duties
- Manage and maintain document management systems such as SharePoint, iManage, and other content management platforms to ensure accurate storage, retrieval, and security of records.
- Develop and implement metadata schemas and taxonomies to categorize digital and physical records effectively, facilitating easy access and compliance.
- Oversee records retention schedules in accordance with organizational policies and regulatory requirements, ensuring proper disposal or archival of documents.
- Conduct archival processing following archival standards to preserve historical records while maintaining accessibility for current needs.
- Ensure compliance with records management regulations by monitoring adherence to policies related to electronic records management, physical records management, and government records management.
- Support digitization initiatives by converting physical records into electronic formats while maintaining data integrity and security.
- Collaborate with cross-functional teams to improve information governance practices, enhance data security measures, and streamline filing procedures.
- Proofread and review documentation for accuracy, clarity, and consistency before finalization or submission.
- Provide training and guidance on document management best practices to staff across departments.
- Maintain detailed logs of record activities including filing, retrievals, audits, and disposition actions to support transparency and accountability.
Experience
- Proven experience working with document management systems such as SharePoint, iManage, or similar content management platforms.
- Strong knowledge of metadata creation, taxonomy development, and classification schemes for effective information organization.
- Familiarity with records retention policies, regulatory compliance management, and information governance frameworks.
- Experience managing both electronic records management systems (ERMS) and physical records within government or corporate environments.
- Demonstrated ability to handle archival processing according to established standards while ensuring long-term preservation of records.
- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for documentation and reporting purposes.
- Background in digitization projects with an understanding of archival standards for digital conversion processes.
- Knowledge of information security principles related to sensitive or classified data handling.
- Previous administrative experience supporting record-keeping functions within a regulated environment is preferred.
Join us as an Information Management Specialist where your expertise will shape the future of our organizational knowledge base! We are committed to fostering a vibrant work environment that values innovation, accuracy, and continuous improvement—empowering you to make a meaningful impact every day!
Pay: $29.33 - $35.32 per hour
Benefits:
Work Location: Remote
