Job Overview
We are seeking a highly organized and proactive Assistant to support our team in various administrative tasks. The ideal candidate will possess strong multitasking abilities and excellent communication skills, ensuring smooth operations within the office. This role is essential for maintaining efficiency and providing exceptional support to both staff and clients.
Duties
- Provide executive administrative support, including calendar management and scheduling appointments.
- Assist in event planning and coordination, ensuring all details are handled efficiently.
- Manage office operations, including filing, data entry, and clerical tasks.
- Utilize Sage 50 for bookkeeping and financial tracking as needed.
- Maintain professionalism in phone etiquette while handling multi-line phone systems.
- Perform proofreading and transcription of documents to ensure accuracy.
- Support project coordination by tracking progress and deadlines.
- Facilitate customer service interactions, addressing inquiries with a positive attitude.
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and management.
- Handle front desk responsibilities, welcoming visitors and managing incoming communications.
Requirements
- Proven administrative experience with a focus on office management or personal assistant roles.
- Proficiency in Microsoft Outlook Calendar for scheduling purposes.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent typing skills with attention to detail for data entry tasks.
- Familiarity with DocuSign or BoldSign for document management is preferred.
- Ability to work independently while collaborating effectively within a team environment.
- Strong computer literacy with experience in various software applications. This position is ideal for individuals who thrive in a dynamic environment and are committed to delivering high-quality support while enhancing overall productivity within the organization.
Job Type: Full-time
Pay: From $14.00 per hour
Ability to Commute:
- San Juan, PR 00920 (Preferred)
Work Location: In person
