Construction Administrative Assistant provides administrative and clerical support to the construction management team. This position helps ensure projects run efficiently by maintaining project documentation, coordinating schedules, processing paperwork, and communicating with contractors, suppliers, and clients.
Key Responsibilities
- Provide administrative support to project managers and construction staff.
- Prepare, organize, and maintain project files, contracts, permits, and correspondence.
- Schedule meetings, inspections, and appointments.
- Answer phones, respond to emails, and direct inquiries to appropriate personnel.
- Prepare purchase orders, change orders, and subcontractor agreements.
- Track project schedules, deadlines, and documentation.
- Maintain accurate records of invoices, expenses, and project budgets.
- Coordinate with vendors, subcontractors, suppliers, and clients.
- Assist with payroll, timesheets, and employee records.
- Order office and job site supplies as needed.
- Ensure compliance with company policies and safety documentation.
- Prepare reports, spreadsheets, and presentations using Microsoft Office.
- Perform general office duties including filing, copying, scanning, and data entry.
Pay: $25.23 - $30.38 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
