Rent Now Solutions is a rapidly growing boutique property management firm serving Fort Mill, Rock Hill, South Charlotte, and the greater Charlotte area. We are seeking a Property Management Coordinator who is highly organized, detail-oriented, and enjoys creating structure and efficiency in a fast-moving environment.
Working alongside our collaborative property management team, you'll help create a seamless experience for owners, residents, vendors, and prospective tenants. We're looking for a service-minded professional who is organized, proactive, and passionate about protecting clients' investments while creating positive rental experiences.
Schedule & Work Environment
Monday–Friday 8:30 AM – 5:00 PM
Position is based at our Fort Mill Location, but requires some travel to local properties.
Compensation
- Starting compensation is based on experience with opportunities for increased responsibility and property manager certification.
Additional benefits include:
- 1 week PTO
- Flex Time for Appointments
- Paid holidays
- Opportunity to grow into a Property Manager
A Day in the Life
Your day may include a mix of administrative coordination, communication, and property support.
Examples of what a typical day may include:
- Respond to rental inquiries received after business hours
- Schedule or coordinate a showing for a property
- Follow up with prospects who toured but have not yet applied
- Process a rental application and verify employment and references
- Coordinate a repair with a vendor for a tenant maintenance request
- Upload photos and details for a newly available rental listing
- Prepare a lease for approval and coordinate a move-in date
- Track tasks and communication inside the property management software
- Import vendor invoices
- Monthly owner account processing and payouts
Every day includes a variety of tasks, so strong organization and attention to detail are essential.
Key Responsibilities
Leasing & Lead Management
- Monitor website, email, and rental platform inquiries (Zillow, Realtor.com, )
- Respond to leasing questions and follow up with prospects
- Track leads and prospects in property management software (Rentvine)
- Schedule and personally conduct property showings
- Follow up with prospects who toured but have not yet applied
Property Marketing
- Upload listing photos and details to rental platforms
- Remove listings once properties are leased
Application Processing
- Process rental applications in Rentvine
- Verify employment and income
- Verify landlord references
- Compile application summaries for approval
Tenant Communication
- Respond to routine tenant questions
- Send rent reminders and notices
- Coordinate maintenance scheduling with tenants
- Document tenant communication in the property management system
Maintenance Coordination
- Monitor incoming maintenance requests
- Gather photos and details from tenants
- Dispatch approved vendors
- Schedule repairs and follow-ups
- Track work order completion
- Confirm vendor invoices match approved scope of work
Lease & Move-In Coordination
- Prepare lease drafts for approval
- Coordinate security deposit and first month rent collection
- Send move-in instructions and welcome emails
- Coordinate key pickup and move-in scheduling
- Track lease renewal timelines
Turnover Coordination
- Schedule property inspections
- Coordinate cleaning and repair vendors
- Confirm property readiness before listing
Financial & Trust Account Management
- Establish and maintain accurate lease billing within the property management system to ensure proper rent collection.
- Monitor rent collections, manage delinquent accounts, and coordinate required notices and eviction proceedings when necessary.
- Review, approve, and process vendor invoices, ensuring expenses are accurately allocated to the appropriate property.
- Approve maintenance expenses within the spending limits established in each Property Management Agreement and obtain owner approval for expenditures exceeding authorized limits.
- Ensure accurate monthly owner statements and timely owner disbursements by reviewing property income and expenses.
- Maintain accurate financial records and support compliance with company policies.
What Makes Someone Successful In This Role
Candidates who succeed in this role are typically:
- Highly organized
- Detail oriented
- Task completion focused
- Strong communicators
- Comfortable managing multiple priorities
- Strong with systems and processes
- Calm and professional when solving problems
Backgrounds that often thrive in this role include:
- Apartment Leasing Agents
- Executive Assistants
- Operations Coordinators
- Hospitality Coordinators
- Transaction Coordinators
- Property management assistants
- Administrative professionals
Requirements
- Reliable transportation
- Strong computer literacy
- Proficiency using Google Workspace
- Strong typing and administrative skills
- Comfortable learning property management software
Preferred but not required:
- Prior property management experience
- Real estate or Property Management license
- Experience with property management platforms (Rentvine or similar)
This Role May NOT Be a Good Fit If You
- Prefer slow-paced environments with limited task variety
- Dislike driving to properties for showings or inspections
- Struggle with managing multiple tasks and priorities
- Prefer highly repetitive work instead of varied responsibilities
- Are uncomfortable using software systems and learning new technology
This role is best suited for someone who enjoys organization, follow-through, and keeping operations running smoothly.
About Rent Now Solutions
Rent Now Solutions is a boutique property management company focused on service, organization, and growth. We primarily serve the Fort Mill, Rock Hill, and South Charlotte markets and are expanding throughout the greater Charlotte region.
Our goal is to provide property owners and tenants with a professional, well-organized management experience while continuing to grow our portfolio of well-managed homes.
Application Instructions
To confirm you read the full job description, please include the phrase “Systems Matter” somewhere in your application message or cover letter.
Pay: $38,000.00 - $40,000.00 per year
Benefits:
- Paid time off
- Professional development assistance
Application Question(s):
- How would you rate your computer proficiency using tools like Google Workspace and software systems?
- Do you have experience in property management or real estate? If so, please describe.
- Do you have a Property Manager or Real Estate License? If not are you willing to complete the 30 hour SC Property Manager course and licensing test?
- How many emails/messages do you feel comfortable managing per day while maintaining organization and response time?
- What experience and skills do you have that make you excited to apply for this position?
Work Location: In person
