Overview
We are seeking a dynamic and detail-oriented Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors. As the backbone of our administrative operations, you will bring energy, organization, and effiency to every task. Your proactive approach and excellent communication skills will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a buzzing small office.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry and maintain accurate records using multiple spreadsheets and productivity software such as Microsoft Excel and Word processing tools
- Oversee calendar management and deadlines, ensuring efficient time management
- Handle clerical tasks such as filing, photocopying, scanning documents, and organizing office supplies to support daily operations
- Provide customer service support by assisting clients and visitors with quotes and invoices, ensuring positive client communication experiences
- Support office management activities including maintaining office equipment, managing inventory, billing, and coordinating scheduled jobs
- Provide support for accounts payable, accounts receivable and purchasing
Requirements
- Proven office experience with strong computer literacy and technical proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Strong typing skills and data entry accuracy; familiarity with spreadsheets is essential
- Exceptional communication skills, both verbal and written
- Prior clerical experience including filing, document management, and front desk responsibilities
- Experience using multi-line phone systems and managing phone communication professionally
- Ability to demonstrate good time management skills while prioritizing tasks efficiently
- Adaptability in workflow, regarding job scheduling and pop-up tasks
- Knowledge of QuickBooks or similar accounting software is advantageous but not required
We value energetic individuals who are eager to support our team’s success through reliability, accuracy and excellent administrative service.
Pay: $25.00 - $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Work Location: In person
