Administrative Assistant

Grace Design Studios
Fort Myers, FL

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Job Details

15 hours ago

Benefits

Profit sharing
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Phone communication
Spreadsheets
Copy machines
High school diploma or GED
Driver's License
Fax machines
Productivity software
Faxing

Full Job Description

We are looking for an Administrative Assistant to join our team in Fort Myers, FL.

Description

Grace Design Studios is a nationally recognized architecture and design firm with 26 offices across the country. Guided by our values—Do Good. Be Great.—we design environments that enhance communities, inspire creativity, and deliver exceptional results for our clients.

The Administrative Assistant will be the first point of contact for clients, visitors, and employees and will serve as a professional representative of the firm. This position supports the day-to-day administrative needs of the office and project teams and requires someone who is highly organized, dependable, and comfortable working in a fast-paced architecture, engineering, or construction (AEC) environment. It is vital that they are a strong representative of the firm by being friendly and courteous.

Responsibilities

Answer and direct phone calls and respond to general inquiries
Greet and provide general support to clients, visitors, and employees
Organize and schedule meetings and appointments
Plan meetings and take detailed minutes
Order office supplies and research new deals and suppliers
Coordinate incoming and outgoing mail, packages, and project-related deliveries
Maintain contact lists and appropriate filing systems
Book travel arrangements
Perform general administrative duties such as filing, typing, copying, binding, and scanning
Maintain a professional and organized office environment

Required Skills

Prior administrative or office management experience in architecture, engineering, construction, or related professional services environment strongly preferred
Knowledge of office management systems and procedures
Professional and courteous communication skills, both in person and via phone and email
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree
Driver’s License

Benefits

Employer-paid health insurance, effective the 1st of the month after date of hire
Profit sharing bonuses
401(k) plan with an employer match
Employer-paid short-term disability, long-term disability, and life and AD&D insurance
Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
Paid Time Off
Holidays

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Description

Responsibilities

Required Skills

Benefits

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