Stellar Roofing is seeking a detail-oriented and organized Administrative Assistant – Production to support the production team in coordinating roofing projects from scheduling through completion. This role plays a crucial part in maintaining smooth communication between crews, suppliers, sales, and management to ensure timely and efficient project delivery.
Key Responsibilities:
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Assist with scheduling production crews and subcontractors to align with project timelines.
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Maintain and update production schedules, work orders, and job status reports.
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Coordinate communication between sales, production, suppliers, and field teams.
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Prepare and distribute daily/weekly production reports to relevant stakeholders.
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Track inventory levels and assist with ordering materials as needed.
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Organize and maintain project documentation, contracts, permits, and warranty information.
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Assist with invoices, billing, and job closeout procedures.
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Support the Production Manager with administrative tasks and special projects.
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Respond promptly to internal and external inquiries related to project status.
Qualifications:
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High school diploma or equivalent; Associate degree or relevant certification a plus.
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1-3 years of administrative experience, preferably in construction, roofing, or production environments.
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Strong organizational and multitasking skills.
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Excellent communication skills, both written and verbal.
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Proficient in Microsoft Office (Word, Excel, Outlook) and experience with project management or ERP software.
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Detail-oriented with ability to work independently and as part of a team.
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Knowledge of roofing industry terminology and processes is a plus.
