Job Description
About Us:
We are a growing construction company based in Flushing, NY, seeking a reliable, detail-oriented, and highly organized Bilingual Office Assistant (English / Mandarin) to join our onsite team. In this role, you will support daily administrative operations, coordinate between project managers, clients, and subcontractors, and ensure smooth office and site workflows.
Key Responsibilities:
- Administrative Operations: Manage incoming calls, emails, and physical mail; maintain digital and paper filing systems for construction documents.
- Document & Permit Processing: Assist with drafting and organizing construction contracts, work logs, invoices, change orders, and Department of Buildings (DOB) permit applications.
- Bilingual Communication: Serve as a translation and communication bridge between non-English-speaking subcontractors/clients and English-speaking vendors, inspectors, or authorities.
- Office & Site Logistics: Monitor office inventory and assist in ordering basic office and job site supplies as needed.
Qualifications & Requirements:
- Language Proficiency: Fluent in both English and Mandarin (speaking, reading, and writing required). Knowledge of Cantonese is a plus.
- Location: Must be able to work 100% onsite in Flushing, NY.
- Experience: 1+ years of administrative or office assistant experience preferred. Prior experience in construction administration, real estate, or DOB paperwork is a strong plus.
- Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning project tracking software.
- Key Competencies: Excellent organizational skills, strong multi-tasking capabilities, sharp attention to detail, and good interpersonal communication.
Please submit your resume via Indeed or you can email it to me directly via [email protected]
Qualified candidates will be contacted for an in-person interview at our Flushing office.
Pay: $18.00 - $25.00 per hour
Work Location: In person
