Admin Support Specialist - Food Manufacturing
Location: North Arlington, NJ (On-Site)
Compensation: $25/hour (40 hours per week) | Based on experience
Schedule: Full-Time | Monday-Friday
We are seeking a highly organized and detail-oriented Admin Support Specialist to join our team in a fast-paced food manufacturing environment.
This position is ideal for someone with administrative coordination experience who enjoys supporting multiple departments and keeping projects moving.
You will play a key role in supporting commercial buyers by ensuring accurate product information, efficient order processing, and professional sales materials. If you thrive in a deadline-driven environment and have strong skills in PowerPoint, Adobe Creative Suite, and administrative coordination, we want to hear from you.
What You'll Do
Sales Support & Marketing Coordination
- Create and update customer-facing sales materials, including:
- Sell sheets
- Product catalogs
- Pricing sheets
- Sales presentations
- Support seasonal promotions, holiday programs, and new product launches.
- Assist with product introductions by preparing launch materials and presentations.
- Create and revise packaging mockups and marketing assets using Adobe Illustrator and Photoshop.
- Take and edit basic product photos for internal presentations and customer materials.
- Ensure all sales collateral remains accurate, professional, and brand consistent.
Administrative Support
- Process purchase orders and sales orders accurately and efficiently.
- Maintain customer, pricing, and product information within company systems.
- Update and manage product documentation, including:
- Item numbers
- Pricing
- Nutritional information
- Product specifications
- Generate quotes and assist with customer requests as needed.
- Communicate daily with sales, purchasing, production, and operations teams to ensure orders and projects stay on track.
- Support cross-functional initiatives and maintain smooth workflow between departments.
Qualifications
Required
2 years of experience in one or more of the following:
- Sales support
- Sales coordinator
- Buyer support
- Administrative coordinator
- Strong Microsoft PowerPoint skills.
- Experience using Adobe Illustrator and Adobe Photoshop.
- Excellent organizational skills with strong attention to detail.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
Preferred but not required:
- Experience in food manufacturing, consumer packaged goods (CPG), wholesale, distribution, or related industries.
- Experience with order entry systems, generating quotes, and maintaining product documentation.
- Bilingual English/Spanish is a plus
- Basic photography and photo editing experience.
Pay: $1,000.00 per week
Application Question(s):
- Do you have professional experience using Adobe Illustrator and Photoshop? (Required)
- Please provide two times and dates when you are available for a brief Zoom call (10-15 mins)
Experience:
- sales support, administrative support, or order processing: 2 years (Required)
- food manufacturing, wholesale, distribution, or CPG industry: 2 years (Required)
- PowerPoint presentations, sell sheets: 2 years (Required)
Location:
- North Arlington, NJ 07031 (Required)
Work Location: In person
