Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, exceptional communication skills, and technical proficiency will help foster a welcoming environment for clients and team members alike. This position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant workplace dedicated to excellence and growth.
Key Responsibilities
- Manage the full recruitment lifecycle from job posting through onboarding.
- Source candidates using job boards, social media, networking, and referral programs.
- Screen resumes and conduct initial candidate interviews.
- Coordinate interviews with hiring managers and provide scheduling support.
- Maintain applicant tracking systems and recruitment records.
- Develop and implement effective recruiting strategies.
- Build and maintain talent pipelines for current and future hiring needs.
- Ensure a positive candidate experience throughout the hiring process.
- Assist with onboarding and new employee orientation activities.
- Stay current with employment laws, recruiting trends, and best practices
Duties
- Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using spreadsheets, word processing, and productivity software such as Microsoft Office
- Assist with office management tasks including supply inventory, filing systems, and organization of documents
- Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person
- Support client communication efforts through correspondence, appointment scheduling, and follow-up activities
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
- Proofread documents for accuracy and clarity while ensuring proper formatting and adherence to company standards
Requirements
- Proven experience in office management or administrative support roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
- Technical proficiency with computer literacy including typing speed, proofreading, and document formatting
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong phone etiquette and customer service skills to handle front desk responsibilities confidently
- Bilingual abilities are highly desirable to assist diverse client needs and enhance communication within the team
- Previous experience with QuickBooks or similar accounting software is a plus
- Personal assistant or office experience demonstrating time management and multitasking capabilities
Join us in creating a productive, welcoming environment where your organizational talents can shine! This paid position offers valuable experience in office operations while supporting a collaborative team dedicated to success.
Pay: $21.00 - $22.00 per hour
Work Location: In person
