Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to join our team! This vital role combines front desk management with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. Bilingual ability is a plus, enabling effective interaction with diverse clients and visitors. If you thrive in a fast-paced environment and enjoy helping others, this opportunity is perfect for you! You will be the welcoming face of our organization, managing office duties with enthusiasm and professionalism.
Duties
- Greet visitors, clients, and vendors warmly, creating a positive first impression
- Answer multi-line phone systems promptly and professionally, practicing excellent phone etiquette
- Manage front desk operations including mail distribution, package handling, and visitor sign-in procedures
- Perform clerical tasks such as data entry, filing, photocopying, and proofreading documents
- Maintain office supplies inventory and coordinate office management activities to ensure efficiency
- Schedule appointments, manage calendars, and coordinate meetings for staff members
- Provide customer support by addressing inquiries accurately and courteously via phone or email
- Utilize Microsoft Office applications (Word, Excel, Outlook) to prepare reports, correspondence, and presentations
- Support administrative functions such as typing reports, organizing files, and managing time-sensitive tasks
- Assist with personal assistant duties when needed, including travel arrangements or special project support
Experience
- Prior office experience in a receptionist or administrative role is highly preferred
- Demonstrated proficiency with Microsoft Office Suite (Word processing, Excel spreadsheets, email management)
- Strong computer literacy skills including familiarity with multi-line phone systems and office equipment
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Proven customer service experience with excellent communication skills in both bilingual settings (if applicable)
- Clerical experience involving data entry, proofreading, and document management is advantageous
- Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
- Personal assistant or calendar management experience is a valuable asset
Join us to be the friendly face that keeps our office running smoothly! We value energetic individuals who are committed to delivering outstanding service while supporting our organizational needs. This paid position offers an engaging work environment where your organizational talents will shine!
Pay: $18.00 - $21.00 per hour
Expected hours: 25.0 – 40.0 per week
Benefits:
- Employee discount
- Flexible schedule
- Parental leave
- Referral program
Work Location: In person
