Overview
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives and ensure the smooth operation of daily business activities. This role is vital in managing schedules, coordinating projects, and handling administrative tasks with efficiency and professionalism. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help executives stay focused on strategic priorities. This paid position offers an exciting opportunity to be an integral part of a fast-paced, innovative environment where your contributions make a real impact.
Responsibilities
- Manage complex calendars, schedule appointments, meetings, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy and attention to detail.
- Coordinate projects and events from planning stages through execution, ensuring deadlines are met and resources are efficiently allocated.
- Handle phone etiquette professionally across multi-line phone systems, screen calls, and direct inquiries appropriately.
- Maintain organized filing systems, perform data entry, and manage document proofreading and transcription tasks with precision.
- Oversee office management duties including supply procurement, filing systems, front desk responsibilities, and general clerical support.
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
Skills
- Proven experience as an executive assistant or personal assistant with strong office management skills.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Strong communication skills with professional phone etiquette and customer service orientation.
- Experience with project coordination, event planning, and calendar management tools like Microsoft Outlook Calendar.
- Knowledge of QuickBooks for bookkeeping purposes and familiarity with DocuSign for electronic signatures.
- Exceptional typing speed combined with proofreading and transcription expertise to ensure accuracy in all documents.
Join us if you’re eager to contribute your administrative expertise in a vibrant setting where your organizational talents will shine! This role offers a chance to support high-level executives while developing your career in office administration and project coordination within a supportive team environment.
Pay: $25.75 - $30.00 per hour
Work Location: In person
