The Office Manager will play a key role in establishing and maintaining efficient administrative operations at our brand new facility opening soon, Haven Nashville. This position requires a highly organized, proactive individual with excellent communication and leadership skills to ensure smooth day-to-day functioning of the facility. The Office Manager will support the leadership team, oversee administrative staff, and ensure compliance with company policies and procedures.
Key Responsibilities:
- Oversee daily office operations to ensure a smooth and professional work environment.
- Manage administrative staff, schedules, and workflow.
- Coordinate communication between departments, vendors, and leadership.
- Maintain office supplies, equipment, and vendor relationships.
- Assist with onboarding new staff, maintaining personnel files, and supporting HR processes.
- Support billing, admissions, and compliance departments with administrative needs.
- Develop and maintain efficient office systems and procedures.
- Monitor and track key administrative metrics, ensuring deadlines and reporting requirements are met.
- Assist with organizing meetings, maintaining calendars, and preparing correspondence or reports.
- Uphold confidentiality and professionalism in all interactions with staff and clients.
Qualifications:
- Minimum of 2 years of office management experience required.
- Behavioral health or healthcare experience strongly preferred.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and comfortable learning new software systems.
- Ability to work independently and as part of a collaborative team.
- High level of professionalism, discretion, and reliability.
Why Join Haven Nashville?
- Opportunity to help build and grow a new facility with a passionate and mission-driven team.
- Supportive and collaborative work environment.
- Competitive compensation and benefits package.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- office management: 2 years (Required)
- behavioral health: 2 years (Required)
Work Location: In person
