Job Overview
We are seeking a proactive and organized Office Assistant to join our dynamic team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the friendly face of our organization, managing administrative tasks, supporting office management, and providing exceptional customer service. Your enthusiasm and attention to detail will help foster a productive and welcoming workplace. This paid position offers an exciting opportunity for someone eager to develop their administrative skills and contribute to a thriving team.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Handle data entry, filing, and document proofreading to maintain accurate records
- Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace and Microsoft Office tools
- Support bookkeeping tasks using QuickBooks and assist with basic office management duties
- Provide customer support by addressing inquiries promptly and courteously, ensuring excellent service at all times
- Assist with clerical tasks such as photocopying, faxing, and organizing office supplies to keep the workspace organized and efficient
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Excellent phone etiquette with experience managing multi-line phone systems
- Strong typing skills with attention to detail for data entry and proofreading tasks
- Demonstrated ability to manage time efficiently and prioritize tasks in a fast-paced environment
- Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
Join us as an Office Assistant where your enthusiasm meets opportunity! Bring your organizational talent, computer literacy, and customer service skills to create a positive impact every day. We’re committed to supporting your growth while fostering a vibrant workplace culture that values your contributions.
Pay: From $16.00 per hour
Benefits:
- Employee discount
- Paid time off
Experience:
- Office management: 1 year (Required)
Work Location: In person
