MEP Estimating Coordinator
Position Overview
INTEG is seeking an organized, motivated, and detail-oriented MEP Estimating Coordinator to support the continued growth of our Mechanical, Plumbing, and Electrical estimating department.
This position will report directly to the MEP Chief Estimator and will be responsible for coordinating the daily estimating workflow, bid assignments, deadlines, document control, vendor quotations, proposal preparation, estimate reviews, and estimating system development.
The role is primarily focused on coordination, review, organization, and process management rather than routine takeoff production. However, the selected candidate must have enough estimating knowledge to perform or verify brief takeoffs when needed for conceptual budgets, preliminary pricing, scope validation, or temporary workload support.
Brief takeoffs will generally be completed using Bluebeam Revu, while the department continues transitioning toward FASTest as its primary estimating platform.
This position is ideal for someone with early-career experience in construction estimating or bid coordination who is looking to develop into a future estimating leadership role.
Key Responsibilities
- Coordinate the daily workflow of Mechanical, Plumbing, and Electrical estimators.
- Assist the MEP Chief Estimator with bid assignments, priorities, and workload distribution.
- Track bid deadlines, progress, pending items, and estimator responsibilities.
- Coordinate drawings, specifications, addenda, RFIs, bid forms, scope sheets, and proposal requirements.
- Organize and follow up on vendor, supplier, and subcontractor quotations.
- Maintain bid calendars, project folders, document logs, and estimating records.
- Perform first-level reviews of quantities, labor hours, material pricing, equipment quotations, and scope coverage.
- Identify missing scope, duplicated scope, inconsistencies, pricing gaps, and potential bid risks.
- Assist with preparing complete estimates and proposals for final review by the MEP Chief Estimator.
- Support value engineering, bid leveling, proposal revisions, scope comparisons, and conceptual budgets.
- Prepare or verify limited takeoffs using Bluebeam Revu when required.
- Coordinate the onboarding and development of new estimators.
- Support the implementation, development, and maintenance of the FASTest estimating database.
- Help maintain labor units, assemblies, material pricing, equipment pricing, and historical cost information.
- Coordinate estimating workflows between Bluebeam Revu, FASTest, Quickbase, Excel, and other internal systems.
- Help standardize estimating procedures across all MEP disciplines.
- Lead internal estimating coordination meetings when requested.
- Maintain clear communication with the estimating team regarding deadlines, priorities, and outstanding information.
- Provide regular status updates to the MEP Chief Estimator.
Required Qualifications
- 1–2 years of experience in construction estimating, MEP estimating, preconstruction, or bid coordination.
- Experience supporting construction estimates, budgets, proposals, or bid submissions.
- Ability to read and interpret construction drawings, specifications, schedules, details, and bid documents.
- Ability to perform basic quantity takeoffs and verify takeoff information when required.
- Basic understanding of Mechanical, Plumbing, Electrical, or general construction systems.
- Strong organizational skills and the ability to manage multiple active bids and deadlines.
- Strong communication, follow-up, and problem-solving skills.
- Working knowledge of Microsoft Excel.
- Experience with digital takeoff, estimating, project management, or document-control software.
- Ability to work independently and coordinate effectively with a remote estimating team.
- Professional proficiency in English and Spanish.
- Willingness to learn multiple MEP disciplines and develop into a future estimating leadership role.
Preferred Qualifications
- Experience with a Mechanical, Plumbing, Electrical, or MEP subcontractor.
- Experience coordinating bid invitations, drawings, specifications, addenda, RFIs, vendor quotations, scope sheets, and proposal deadlines.
- Experience using Bluebeam Revu for takeoffs, drawing review, overlays, measurements, and document coordination.
- Experience with FASTest is preferred.
- Experience with Autodesk Fabrication, Quickbase, or similar estimating and database systems is a plus.
- Experience reviewing estimates or takeoffs prepared by other team members.
- Experience supporting conceptual budgets or preliminary pricing exercises.
- Familiarity with construction labor, materials, equipment, and installation methods.
- Experience working with remote or multidisciplinary estimating teams.
- Familiarity with commercial, multifamily, residential, educational, healthcare, hospitality, public, or high-rise construction projects.
- Familiarity with Florida construction projects is a plus.
Skills and Competencies
- Strong attention to detail.
- Ability to prioritize multiple bids and competing deadlines.
- Strong analytical and organizational skills.
- Ability to identify problems early and communicate them clearly.
- Leadership potential and willingness to support and mentor others.
- Ability to professionally question quantities, pricing assumptions, and scope coverage.
- Strong sense of accountability and follow-through.
- Commitment to accuracy, consistency, and continuous improvement.
Reporting Structure
The MEP Estimating Coordinator will report directly to the MEP Chief Estimator and will coordinate the daily activities of the Mechanical, Plumbing, and Electrical estimating team.
Final bid approval, pricing strategy, overhead, profit, contingency, and major risk decisions will remain under the responsibility of the MEP Chief Estimator.
Career Development
This position is intended to provide a clear path toward future leadership within INTEG’s estimating department.
As the selected candidate develops, they will progressively assume greater responsibility for:
- Multidisciplinary estimate reviews.
- Bid workflow management.
- Estimator onboarding and development.
- Complete bid coordination.
- Pricing and risk recommendations.
- Estimating standards and database management.
- Internal estimating meetings and team coordination.
- Client and general contractor bid discussions.
Advancement will be based on performance, technical development, leadership ability, and the ability to independently manage the estimating function.
Work Schedule
- Full-time position.
- Monday through Friday.
- Work schedule aligned with Miami, Florida business hours.
- Regular communication with the MEP Chief Estimator and remote estimating team is required.
About INTEG
INTEG is an MEP contracting company with extensive experience in Mechanical, Plumbing, and Electrical construction.
We support projects throughout Florida and other markets, including multifamily, commercial, educational, healthcare, hospitality, public, and high-rise developments.
Our estimating team uses digital takeoff software, estimating databases, historical cost information, vendor quotations, and standardized assemblies to prepare accurate and competitive project estimates.
Job Types: Full-time, Contract
Work Location: In person
