Salary: $75k - 90k per year
Reference: 60660
Location: Florida
A well-established, highly regarded private law firm is seeking an experienced Legal Secretary & Junior Office Administrator to join its Trusts & Estates team. This is an excellent opportunity for a proactive legal support professional looking to combine high-quality legal secretarial work with office administration responsibilities in a collaborative and professional environment.
Supporting two attorneys, you will play a key role in delivering exceptional client service while ensuring the smooth day-to-day operation of the office.
- Provide comprehensive legal secretarial support to two attorneys.
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Liaise professionally with clients, schedule appointments, coordinate meetings, and provide Notary Public services where applicable.
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Draft estate planning documents, including:
- Powers of Attorney
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Revocations of Power of Attorney
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Advance Directives
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HIPAA Authorisations
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Guardian Designations
- Prepare client post-execution estate planning binders.
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Record and enter attorney billable time accurately on a daily basis.
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Assist with a variety of administrative and legal projects as required.
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Coordinate office facilities, including leases, utilities, equipment maintenance, and office repairs.
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Provide day-to-day support and guidance to administrative staff regarding office procedures, policies, and best practices.
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Promote and uphold the highest standards of client confidentiality and professional ethics.
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Assist in organising client seminars, networking events, professional receptions, office celebrations, and other firm events.
The successful candidate will have:
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Previous experience as a Legal Secretary, preferably within a Trusts & Estates or Private Client practice.
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Experience supporting the day-to-day administration of a professional office environment.
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A Business Administration qualification (preferred but not essential).
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Strong IT skills, including Microsoft Office, Outlook and Adobe Acrobat. Experience with legal practice management systems such as Aderant or Time Expert would be advantageous.
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The ability to quickly learn new software and internal systems.
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Outstanding organisational skills with excellent attention to detail.
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Strong written and verbal communication skills.
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The ability to prioritise competing deadlines and manage a varied workload effectively.
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A proactive, self-motivated approach with the ability to work independently.
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A strong commitment to professionalism, discretion and maintaining client confidentiality.
- Competitive benefits package.
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Non-exempt position with eligibility for overtime.
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25 days' Paid Time Off (PTO) per calendar year.
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Standard 40-hour working week.
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Opportunity to join a respected and supportive legal team with excellent long-term career prospects.
If you are an organised and experienced legal professional seeking a varied role that combines legal secretarial duties with office administration, we'd love to hear from you.
