Job Overview
We are seeking a detail-oriented and experienced Payroll Coordinator to join our finance team. The ideal candidate will be responsible for managing payroll processes, ensuring accurate and timely salary disbursements, and maintaining compliance with relevant regulations. This role requires proficiency in various payroll and accounting software, strong analytical skills, and a solid understanding of financial concepts. The Payroll Coordinator will play a vital part in supporting our organization's payroll and benefits administration functions, contributing to overall financial accuracy and operational efficiency.
Responsibilities
- Processes the records for hours worked by employees at the facility in accordance with company policy and procedures. Ensures hours are reported accurately; follows up to resolve discrepancies. Provides discrepancy and/or trending reports to management. Assists with the applicant intake process per company policies, including pre-screening applicants, scheduling interviews, coordinating the drug screen, and conducting background and reference checks. Ensures all new employees have completed new hire paperwork training, including but not limited to, the Employee Handbook acknowledgement, Code of Conduct acknowledgement and HIPAA video; serves as a point person in answering benefits questions and assists employees in enrolling in the benefits programs. Assists with the new hire orientation. Confidentially ensures all employee personnel files are up-to-date. Ensures human resources and workers’ compensation policies and procedures are communicated and adhered to; periodically conducts in-service training on new or updated policies that affect employees. Ensures timekeeping systems and tools accurately reflect daily status and assists in the development of facility labor cost management reduction strategies; utilizes data and assists in making decisions based on current labor metrics. Organizes and processes the records for training and development in accordance with company policy and procedures. Provides various reports to management to identify trends and/or discrepancies. Handle facility’s Workers Compensation & Occupational Injury Process, including managing the workers’ compensation processes with insurance carriers, medical providers, and the assigned TPA. Records, processes and maintains employee records related to safety per OSHA and Risk Management policy and procedure. Processes invoices for accounts payable for approval. Facilitates an open door policy and appropriately directs employee relations issues to the Administrator, Director of Nursing and/or the HR Director. Administers and coordinates documentation for all leaves of absence, including FMLA and associated documents. Ensures all up-to-date legal postings are placed in a designated area within established timefram
Qualifications:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience High school graduate 2 years of college or equivalent work experience. At least one year of experience with human resources, payroll, and accounts payable preferred. Proficiency with Microsoft products including Word, Excel and Power Point. Experience with Kronos preferred. Excellent communication skills, both verbal and written. Must have the ability to work with all levels of employees. Project management organizational skills required. Ability to conduct training for employees.
This role offers an opportunity to contribute significantly to the organization’s financial health through precise payroll management. Candidates should possess strong technical skills combined with excellent organizational abilities to succeed in this dynamic position.
Pay: $28.00 - $32.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
