The Part Time Front Desk Receptionist is the first point of contact for NRG Management's corporate office in Boca Raton, FL, and plays a key role in maintaining a professional, organized, and welcoming office environment. This part-time role supports front desk operations, office and facilities coordination, mail handling, corporate inventory and supply management, and employee engagement logistics.
Front Desk & Visitor Management
-
Answer and monitor the front door/entrance; greet and direct visitors, vendors, and employees in a professional manner.
-
Maintain a secure and organized front desk/reception area.
Mail & Deliveries
-
Receive, sort, and distribute incoming mail and packages.
-
Prepare and process outgoing mail and shipments (USPS, FedEx, UPS, courier services).
Inventory & Supply Ordering
-
Track and maintain inventory for corporate office and facilities supplies.
-
Place and follow up on supply orders to ensure adequate stock levels; manage vendor relationships as needed.
Office Cleanliness & Kitchen Maintenance
-
Clean out and organize the office kitchen refrigerator on a weekly basis, removing expired or discarded items.
-
Help maintain general cleanliness and organization of common/shared spaces.
Employee Engagement Support
-
Coordinate food and catering orders for employee engagement events and office celebrations.
-
Assist with light event setup/coordination as needed.
Office & IT Coordination
-
Coordinate office space needs (desk/workspace setup, seating arrangements, conference room upkeep).
-
Serve as a liaison for basic IT coordination — submitting tickets, coordinating with IT vendors/support, and tracking equipment needs.
General Administrative Support
-
Utilize Microsoft Office applications (Word, Excel, Outlook) to support daily administrative tasks, correspondence, and recordkeeping.
-
Perform other front office and administrative duties as assigned.
-
High school diploma or equivalent required; Associate degree preferred.
-
Prior receptionist, front desk, or administrative experience preferred.
-
Working knowledge of Microsoft Office (Word, Excel, Outlook).
-
Strong organizational skills with attention to detail.
-
Professional demeanor and excellent verbal and written communication skills.
-
Ability to manage multiple tasks independently within a part-time schedule.
-
Comfortable with light physical tasks (e.g., organizing supplies, kitchen upkeep).
