Job Summary
Our public accounting firm is seeking a dynamic and highly organized Administrative Coordinator to join our team! In this highly visible role, you will serve our office operations, ensuring seamless administrative support, efficient communication, and effective management of daily tasks. Your proactive approach and organizational skills will help create a productive and welcoming environment for staff, clients, and visitors. This position offers an exciting opportunity to support the team while playing an important role in delivering exceptional client service.
Key Responsibilities
- Serve as the first point of contact for clients, visitors, and callers by providing a professional, welcoming experience and directing inquiries to the appropriate team members.
- Manage incoming and outgoing correspondence, including email, mail, client documents, tax organizers, packages, and secure file transfers.
- Assist with assembling, scanning, copying, and filing tax returns, financial statements, engagement letters, reports, and other client deliverables.
- Maintain organized electronic and paper client files.
- Assist with billing, payment processing, data entry, and updates to client records or practice management systems as needed.
- Coordinate office supplies, equipment, mailings, and day-to-day office needs to help maintain an efficient and professional work environment.
Skills and Qualifications
- Proficient in Microsoft Word, PowerPoint, Excel, and standard office equipment.
- Willing and able to learn new software and office systems.
- Dependable, detail-oriented, and committed to maintaining the confidentiality of client information.
- Comfortable working in a fast-paced office environment.
- Excellent written and verbal communication skills.
- Strong organizational skills and a commitment to completing projects on time.
- Able to work effectively both independently and as part of a team.
Schedule
- Schedule from April 15 through January 31 offers flexibility.
- Hours increase during tax season from February 1 through April 15.
Pay: $18.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
