ABOUT OUR COMPANY
Bridgeford Trust Company is a fast-growing and well-known South Dakota trust company. South Dakota has a thriving trust industry that has become a global leader in the field. Bridgeford services high net-worth clients across the country and around the globe.
OVERVIEW OF THE ROLE
This role is for an Executive Assistant who has several years of experience supporting senior leadership in a professional business environment. You will work closely with the two individuals running the company (C-suite), providing high-level administrative support including scheduling, communication management, meeting coordination, and project assistance. This is a dynamic position requiring the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
FUNCTIONS
- Support two highest executives primarily, and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Provide critical administrative support to company executives, including calendar management, travel arrangements, and meeting coordination
- Draft, proofread, and manage professional correspondence and documents on behalf of the executives.
- Manage scheduling and logistical arrangements for internal and external meetings, including board meetings, committee meetings, and client events
- Maintain and refine internal processes that support highest-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, adding signatures to documents, and working in company’s various software and billing systems
- Organize team communications and plan events, both internal and off-site
- Assist with company’s billing functions
- Handle confidential information with discretion and professionalism
- Handle personal tasks for the two executives as needed, such as reservations, following up with third parties, etc.
- Assist in the preparation and organization of reports, presentations, and other materials
- Serve as a key point of contact for internal and external stakeholders on behalf of the executives
- Help manage special projects, deadlines, and company-wide initiatives
- Organize and maintain digital and paper filing systems to ensure information is easily accessible
- Help maintain office supply inventory and liaise with vendors when needed
- Help with company culture initiatives and events, lunch ordering, and other needs
- Represent the Company in a professional manner in all interactions
- Support executive logistics, including travel management, expense tracking, and reimbursement
SKILLS REQUIRED
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with Microsoft Office suite, office productivity tools, and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
EXPERIENCE AND EDUCATION
— 4+ years of administrative or executive assistant experience working directly with some of the highest level leadership at a company
— Bachelor’s degree or above required
GENERAL
— Standard business hours are anticipated, but some unscheduled evening and weekend work may be needed to meet high-priority or time-sensitive needs
— Very occasional out-of-town and overnight business travel may be required (to Pierre and potentially Florida or Pennsylvania - max 1-2 times a year)
OFFERED COMPENSATION PACKAGE
Because we believe in transparency, the full compensation package for the role is listed below:
— Base salary TBD (exact amount offered for role is negotiable and depends on prior experience)
— Discretionary Annual Bonus (based on personal and Company performance - estimated $3k+)
— Employer profit share 401(k) contribution to employee of 10% of base salary (no employee match required)
— Cellphone Reimbursement of $150/month ($1,800 annually)
— Annual Max HSA Contribution for Family or Individual - 2025 amounts are $8,550 for Family or $4,300 for Individual (can be used to pay for health expenses and any unused amount employee keeps and can invest, use following year, etc.)
— Fully employer-paid Individual or Family medical insurance (Blue Cross Blue Shield)
— Fully employer-paid dental insurance for Individual or Family (Delta Dental)
— 20 Days Paid Time Off (you can roll over up to 5 days annually)
— 14-16 Paid Holidays
— Company events, outings, and perks
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
Work Location: In person
