Overview
We are seeking a dynamic and detail-oriented Office Support Specialist to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and organizational skills will help create a welcoming environment for clients and support our team’s success. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture. If you thrive in fast-paced settings, excel at multitasking, and enjoy providing exceptional customer service, we want to hear from you!
Responsibilities
- Manage front desk operations, greeting visitors and clients with professionalism and warmth
- Handle multi-line phone systems, directing calls accurately and courteously
- Perform data entry tasks with precision using Microsoft Office applications and other office software
- Maintain organized filing systems, ensuring confidential information is securely handled
- Support bookkeeping activities using QuickBooks
- Assist with office duties such as scheduling appointments with homeowners
- Provide excellent customer support by addressing inquiries promptly and professionally
- Manage client communication through phone, email, and in-person interactions while maintaining proper phone etiquette
- Support clerical tasks including proofreading documents, preparing reports, and managing correspondence
- Contribute to a positive office environment through effective time management and organizational skills
Requirements
- Proven office experience with strong computer literacy across Microsoft Office Suite (Word, Excel, Outlook)
- Prior experience in administrative support or clerical roles preferred
- Excellent organizational skills with keen attention to detail and accuracy in typing and data entry
- Strong communication skills, both verbal and written; bilingual abilities are a plus
- Familiarity with multi-line phone systems and front desk procedures
- Ability to handle confidential information discreetly and professionally
- Demonstrated customer service skills with a friendly, helpful attitude
- Experience with bookkeeping tools such as QuickBooks is advantageous
- Ability to prioritize tasks effectively in a fast-paced environment
Join us as an Office Support Specialist where your proactive approach will help keep our office running seamlessly! We value energetic team players who are eager to contribute their skills in a supportive environment that fosters growth. This is an excellent opportunity for those looking to advance their administrative career while making a meaningful impact every day.
Pay: $23.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
