A well-established and highly respected law firm in Portland, Maine is seeking a detail-oriented and proactive Legal Assistant to support its Trusts & Estates practice. This position provides key administrative and legal support to attorneys handling estate planning, probate, trust administration, and related matters.
The ideal candidate is organized, professional, and comfortable managing multiple priorities in a client-facing environment.
Provide administrative and legal support to Trusts & Estates attorneys
Prepare, revise, and proofread estate planning documents, including wills, trusts, powers of attorney, and health care directives
Assist with probate and trust administration matters, including document organization, court filings, and correspondence with clients, courts, and financial institutions
Maintain and manage electronic and paper client files, ensuring accuracy and confidentiality
Coordinate document execution, notarization, and recording
Track deadlines, court dates, and key matter milestones
Communicate with clients in a professional and responsive manner
Assist with billing, time entry, and general practice management tasks
Provide additional administrative support to the practice group as needed
Prior experience as a Legal Assistant or Administrative Assistant in a law firm required
Experience with Trusts & Estates, probate, or estate planning strongly preferred
Strong organizational skills and exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Proficiency in Microsoft Office (Word, Outlook, Excel); experience with document management and billing systems is a plus
Professional demeanor and strong commitment to client service
Ability to work independently while collaborating effectively with attorneys and staff
Join a collaborative and collegial legal team
Meaningful work supporting individuals and families through important life planning matters
Competitive compensation and comprehensive benefits package, commensurate with experience
Interested candidates are encouraged to submit a resume to Shauna at [email protected] for immediate consideration!
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