Property Manager
Ral estate management organization is seeking an experienced Property Manager to join its residential management team. The position will have primary responsibility for a portfolio of cooperative properties and will work directly with Boards of Directors to provide guidance and oversee the effective operation of each property.
This is a hands on management position for an individual who understands the unique nature of cooperative housing and is comfortable balancing the expectations of volunteer Board members, shareholders, building employees, vendors, contractors, and professional advisors.
The Property Manager will be expected to take ownership of assigned properties, remain actively involved in building operations, identify issues before they escalate, and keep the Board appropriately informed regarding matters affecting the property.
Primary responsibilities include:
- Serve as the principal management representative for an assigned portfolio of cooperative properties
- Develop and maintain productive working relationships with Boards of Directors and provide practical guidance regarding building operations and administration
- Attend regular Board meetings and assist in preparing agendas, management reports, correspondence, and supporting materials
- Maintain consistent communication with Board members and provide timely updates regarding open matters, projects, repairs, financial concerns, and other significant developments
- Conduct regular property visits and evaluate the overall condition, appearance, maintenance, and operation of the buildings
- Work directly with Superintendents and building employees regarding staffing, performance, maintenance schedules, building conditions, and daily operations
- Direct and coordinate contractors and service providers, including obtaining and evaluating proposals, scheduling work, monitoring progress, and addressing deficiencies
- Review building expenses, invoices, contracts, proposals, and other financial documentation
- Work with the Accounting Department and Board Treasurer on budgets, financial reporting, expenditures, arrears, shareholder accounts, and operating results
- Assist in developing annual operating budgets and provide management recommendations concerning anticipated expenses and building needs
- Monitor capital improvements and major repair projects from initial planning through completion, including coordination with engineers, architects, contractors, attorneys, and other professionals
- Administer cooperative shareholder matters, including applications, sales, transfers, sublets, alterations, refinancing requests, and related documentation
- Assist Boards with annual meetings, elections, shareholder communications, special meetings, and other corporate requirements
- Coordinate with internal accounting, administrative, legal, and management personnel to ensure that matters affecting the properties are addressed appropriately
The successful candidate should have:
- Meaningful experience managing residential properties
- A strong understanding of the relationship between a managing agent, Board of Directors, shareholders, and building employees
- Experience working directly with cooperative Boards and familiarity with Board governance and decision making
- Knowledge of cooperative procedures involving sales, transfers, sublets, alterations, refinancing, proprietary leases, and house rules
- Strong understanding of building operations, maintenance, capital improvements, and vendor coordination
The ideal candidate will be an established property management professional who is comfortable taking responsibility for a portfolio and working directly with Boards. The position requires someone who can communicate effectively, exercise sound judgment, stay ahead of problems, and bring matters to resolution without requiring constant direction.
Pay: $60,000.00 - $82,000.00 per year
Benefits:
- 401(k)
- Employee discount
- Flexible spending account
- Health insurance
- Vision insurance
Work Location: In person
