The Staff Accountant is responsible for maintaining accurate financial records, preparing financial reports, supporting budgeting and forecasting activities, and ensuring compliance with accounting standards. This position plays a key role in managing the day-to-day financial operations of the medical practice, including accounts payable, payroll, grant processing, cost accounting.
Education
- Bachelor's degree in Accounting, Finance, or Business Administration.
Experience
- Minimum of 2-5 years of accounting experience in a medical office is preferred.
- Experience in a nonprofit setting preferred.
- Experience with accounting software Quickbooks preferred.
Essential Duties and Responsibilities
General Accounting
- Maintain the general ledger and ensure accurate recording of all financial transactions.
- Prepare and post journal entries.
- Reconcile bank accounts, credit card statements, and balance sheet accounts.
- Assist with monthly, quarterly, and annual financial closings.
- Maintain fixed asset and depreciation schedules.
Accounts Payable and Receivable
- Process vendor invoices and ensure timely payment.
- Monitor accounts payable aging and resolve discrepancies.
- Reconcile accounts receivable and assist with collection activities, if needed.
Payroll and Provider Compensation
- Assist with payroll processing and working with payroll vendor.
- Reconcile payroll records and benefit deductions.
Financial Reporting
- Prepare monthly financial statements for Director and Board review.
- Analyze financial performance and identify trends.
- Prepare variance analyses comparing actual results to budget.
- Assist leadership in understanding financial performance indicators.
- When requested, present statements/budget to Finance Committee and Board Members.
Budgeting and Forecasting
- Assist in preparing annual operating and capital budgets.
- Monitor departmental spending against budget.
- Prepare financial projections and cash flow forecasts.
- Identify opportunities for cost savings and operational efficiencies.
Grant Budgeting and Reporting
- Assist in preparing budgets for PCAP/BHAP operating and capital grants.
- Monitor grant spending against budget.
- Ensure compliance with grant guidelines and recommend grant amendments when necessary.
- Submit monthly MER reports for all grants reflecting funds used and to be reimbursed.
- Follow up on reimbursement and estimate request at fiscal year end and subsequently reconcile after the year closed.
Compliance and Audit Support
- Assist with annual financial audit preparation.
- Maintain documentation supporting financial transactions.
- Assist with internal control monitoring and implementation.
Financial Analysis
- Monitor practice reimbursement trends and payer performance.
- Recommend fee increases when cost exceeds reimbursement.
- Analyze staffing costs, and operational expenses.
- Develop reports to support strategic decision-making.
Administrative Responsibilities
- Maintain accounting files and records.
- Assist with vendor management and contract tracking.
- Participate in financial and operational meetings.
- Perform other accounting and finance-related duties as assigned.
Knowledge, Skills, and Abilities
- Strong understanding of accounting principles and financial reporting.
- Proficiency in Microsoft Excel.
- Knowledge of payroll processing and working with payroll vendor.
- Ability to analyze financial data and identify trends.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to maintain confidentiality of financial and employee information.
- Effective written and verbal communication skills.
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
