CSBio is a leading biotech company in the peptide industry, and for over 30 years has been providing peptide manufacturing and instrumentation to major academic and industry partners through the R&D, clinical, and commercialization phase for pharmaceutical therapeutics.
We are looking for an Office/Finance Associate to join us at our Mountain View site to support the Instrumentation team, located a few blocks off the N Shoreline Blvd 101 exit. CSBio's instrumentation team builds products that include peptide synthesizers and DNA synthesizers (learn more here: https://www.csbio.com/).
The ideal candidate has a welcoming personality, loves to provide support to other people, and takes pride in fostering an organized, clean, and great work environment.
Only local candidates will be considered. This is a fully in-person/on-site role.
Job responsibilities include the following:
Primary responsibilities (90%)
- Populate purchase orders, invoices, and generates an invoice report twice per month.
- Coordinate incoming and outgoing shipments, handling carrier logistics to sales order fulfillment
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Handle transactional accounting tasks across both Accounts Payable (AP) and Accounts Receivable (AR)
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Place purchase orders for minimum quantity components.
- Create a positive work environment for staff (and occasional visitors)
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Conduct inventory of the office, conference room, break-room supplies on a regular basis
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Maintain the office to ensure it is clean and up to date. Liaison with external facility contractors (such as janitor, gardener staff, and facility repairs),
- Plan and coordinate social events, regular ordering of food for the staff, track birthdays
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Support various staff with administrative tasks that include finance, supply chain, sales, manufacturing
Secondary responsibilities (10%)
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Sort and deliver mail
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Print, scan, copy, and file documents
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Check voicemails and direct them to appropriate personnel
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Pick up and deliver items to suppliers
Requirements
- High school diploma or GED required, Associate's or bachelors degree a plus
- Proficient in Microsoft Office (Word and Excel), Google Suite (Gmail, Google Calendar).
- Friendly and professional demeanor that is customer service oriented
- Ability to follow verbal and written instructions, ability to organize and multitask
- Strong verbal and written communication skills
- Safe driving record
Benefits
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Full time (36 hours/week) with benefits. We work 4.5 days/week (we do not work on Friday afternoons)
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Medical, dental, and vision insurance
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Basic life and supplemental life insurance
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401k with matching up to 10%
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Paid time off / holiday / winter paid shutdown (up to 25 paid days off per year)
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Annual performance bonus based on company performance
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Catered lunches every Monday and Wednesday
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Free electrical vehicle charging and cell phone reimbursement
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Fitness reimbursement program
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Childcare assistance program (up to $5,000 reimbursed per year)
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Transportation reimbursement program (up to $425 per month towards qualified transportation)
