Position Summary
We are seeking a highly motivated and results-driven Controller to serve as a strategic business partner to the Ownership and leadership team. This role is responsible for leading all accounting, financial reporting, budgeting, payroll, human resources administration, risk management and information systems support functions.
The Controller will play a critical leadership role in driving financial performance, improving operational visibility through reporting and analytics, developing administrative team members, ensuring regulatory compliance, and supporting the achievement of company-wide goals. The ideal candidate is a hands-on leader who combines strong financial expertise with operational acumen, accountability, and a commitment to continuous improvement.
Key Responsibilities
Strategic Leadership & Business Partnership
· Learn and understand the company vision and business philosophies and become a key influencer in executing organizational goals.
· Serve as a trusted advisor to the business owners’ and department leaders on financial planning, analysis, forecasting, and business performance.
· Provide leadership and guidance that supports profitable growth across all divisions.
· Develop strong working relationships with managers to improve communication, accountability, and decision-making.
· Guide the company in the adoption of technology to enable growth and improve productivity and efficiency
Team Leadership & Development
· Lead, coach, and develop an effective accounting support team.
· Establish performance expectations, accountability measures, and development plans for team members.
· Foster a culture of ownership, accuracy, responsiveness, and continuous improvement.
Financial Management & Accounting
· Supervise general ledger activities, invoicing. accounts payable/receivable, payroll, and tax compliance.
· Ensure all accounting records and processes are accurate and up to date.
· Develop and implement accounting policies and procedures to enhance operational efficiency.
· Oversee all accounting functions, including:
- General ledger management
- Financial reporting and analysis
- Accounts receivable
- Accounts payable
- Cash management
- Balance sheet reconciliations
- Month-end and year-end close
· Partner with external CPA firms and advisors to implement tax planning strategies.
· Ensure accuracy, integrity, and timeliness of financial information.
· Maintain strong internal controls and financial processes.
· Manage cash flows of all business units and any intercompany transactions and transfers
· Provide reporting to all department directors for all entities.
· Work in conjunction with business unit leads to ensure efficient financial performance and cost controls
· Create and maintain regular daily, weekly, monthly, quarterly and annual reports for management
· Produces and supervises all banking issues including daily deposits, credit card receipts & reconciliations
· Reconcile all bank accounts in a timely manner Directs the Fiscal Year End Closing and Tax Preparation Process
· Provide bank with required reporting in a timely manner and ensure compliance with all financial covenants
Budgeting & Financial Planning
Support the annual budgeting process and completion of the company budget no later than January 15 each year.
Responsibilities include:
· Assist in coordinating revenue, direct expense, and indirect expense budgets across all divisions.
· Provide managers with the tools and reports necessary to build accurate budgets.
· Review hiring plans and staffing ladders for alignment with budget goals.
· Support final budget recommendations to leadership for approval and implementation.
Financial Reporting & Analysis
Monthly Reporting
· Ensure timely and accurate month-end close processes.
· Produce monthly Profit & Loss statements and supporting analysis, including WIP and Cost to Complete project analysis
· Facilitate monthly financial review meetings no later than the 15th of each following month.
· Support budget owners in analyzing performance against goals.
· Provide meaningful insights and recommendations for improving financial results.
Expense Management
· Manage all indirect expense accounts and related budget watchdog processes.
· Monitor spending against budget targets.
· Ensure timely and accurate payment of all company expenses.
· Review and reconcile company credit card accounts
· Implement reporting tools that improve visibility and accountability.
· Manage employee expense reimbursement accounts
· Manage fleet operations and ensure compliance with insurance and inspection requirements
Human Resources Administration
Support and oversee critical HR functions, including:
· Payroll administration and processing
· Recruiting and hiring support
· Compliance management
· Performance management systems
· Employee records administration
Specific responsibilities include:
· Ensuring timely and accurate payroll processing.
· Maintaining compliance with federal, state, and local employment regulations, including submission of payroll withholding taxes in a timely manner
Managing:
- OSHA reporting
- DUA reporting
- 401(k)/IRA administration
- Form 5500 filings
- PTO administration
- New hire onboarding and document compliance
· Supporting recruiting goals and recruitment tracking.
· Coordinating employee performance review processes.
Risk Management
· Manage company insurance programs and vendor relationships, to include assessment of vendor pricing.
· Support risk reduction initiatives through education and process improvement.
· Oversee:
- Workers' Compensation
- General Liability
- Auto Insurance
- Employment Practices Liability Insurance (EPLI)
· Partner with vendors to achieve optimal service levels and cost control.
Payroll Administration
· Process weekly payroll for exempt and non-exempt employees.
· Maintain strict confidentiality regarding employee compensation information.
· Verify payroll accuracy through timesheet reconciliation and labor reporting.
· Coordinate with payroll providers to ensure:
- Direct deposit setup
- Tax reporting and timely and accurate payment of tax withholdings
- Preparation and timely and accurate submission of 941 reports and state reporting and withholding submissions
- W-2 preparation and distribution
· Ensure annual 1099 reporting is completed by January 31.
Information Technology & Systems Support
· Support implementation and optimization of company software systems.
· Partner with departments to improve reporting and KPI visibility.
· Assist with project planning and system enhancements.
· Ensure software, data, and facility security standards are maintained and evaluated for improvements. Lead efforts to improve reporting automation and business intelligence capabilities.
Qualifications
Required
· Bachelor's degree in Accounting, Finance, Business Administration, or related field.
· 10+ years of progressive accounting and financial management experience.
· 5+ years of leadership experience managing accounting and administrative teams.
· Strong knowledge of GAAP, financial reporting, budgeting, payroll, and internal controls.
· Advanced proficiency in Microsoft Excel and financial management systems.
· Strong analytical, organizational, and communication skills.
Preferred
· CPA designation preferred.
· Experience in service-based, construction, landscaping, field service, or multi-division operations.
· Experience with HR administration and payroll management.
· Experience implementing reporting systems, dashboards, and KPl-driven management practices.
Success Measures
The successful Controller will:
· Produce timely and accurate monthly financial reporting.
· Maintain effective weekly management reporting systems.
· Ensure payroll accuracy and compliance.
· Support achievement of company financial goals.
· Drive delivery of an approved annual budget by December 15
· Improve visibility, accountability, and operational decision-making through reporting and analysis.
· Develop a high-performing accounting and administrative team.
· Ensure compliance with all financial, payroll, HR, and regulatory requirements.
· Have exceptional analytical and problem-solving abilities.
· Possess strong leadership and team management skills.
· Practice excellent communication and presentation skills, with the ability to convey complex financial information to non-financial stakeholders.
· Have high attention to detail and commitment to accuracy.
· Show a proven ability to thrive in a fast-paced, dynamic environment.
Compensation & Benefits
We offer a competitive compensation package including salary, performance incentives, benefits, paid time off, retirement plan options, and opportunities for professional growth and leadership development.
Pay: $150,000.00 - $180,000.00 per year
Benefits:
- 401(k) 3% Match
- 401(k) matching
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
